Following are detailed explanations on the timing of updates for each of the first three tabs within WALDO:
1. Reports Tab - The data accessed via the "Reports" tab is updated every Sunday night in Waldo and can be found using that previous Friday's date (the last day of the payroll cycle).
2. Views Tab - The data accessed via the "Views" tab is updated the night of the last business day of the month and can be found by selecting the month needed.
3. Data Tab - The data accessed via the "Data" tab is updated every Sunday night in Waldo using the actual pay date.
Let's look at examples of all three of these situations using the month, July 2002. You may want to refer to a calendar as we walk through the following examples:
Reports Tab:
I want to view the last payroll cycle of July so I can see the Labor Distribution Report ("LDR") for the exempt-monthly paid employees in my Center/Home Department. Exempt employees are paid on the last business day of the month. For July 2002 this fell on Wednesday the 31st. Therefore, the report will be available in Waldo on Sunday, August 4th, but it will be found in Waldo under the last day of the payroll cycle, which was Friday, August 2nd. As such, I will need to select August rather than July to view the LDR needed.
Views Tab:
I want to view the last payroll cycle of July so I can see the Hours and Compensation for everyone in the Center/Home Department, including exempt-monthly paid employees. (Select "Center Account Summary" in step 4). Exempt employees are paid on the last business day of the month. The last business day of July 2002 is Wednesday the 31st. Therefore, the report will be available in Waldo on Thursday morning, August 1st, but it will be found in Waldo under July. As such, I select 2002 and the month July since the views tab is updated as of the last business day of the month.
Data Tab:
I want to view the last payroll cycle of July so I can see compensation information for all exempt-monthly paid employees in the Center/Home Department. Exempt employees are paid on the last business day of the month. For July 2002 this fell on Wednesday the 31st. Therefore, the data will be available in Waldo on Sunday, August 4th, but it will be found under the date the payroll was cut. Therefore, I would select the actual pay date , July 31st in the date range (From & Thru) at step 5.
If you need further assistance in understanding this process, please call the Medical Center Help Desk at 2-HELP..