Death of a Vanderbilt Employee
If you are the surviving spouse, domestic partner or dependent of a Vanderbilt employee, you should notify your loved one’s department administrator and the Benefits Office in Human Resources.
Action Items Checklist:
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Notify Department Supervisor. |
| If unsure how to contact the department, you may start with the Vanderbilt University operator by calling 615.322.7311 or the Vanderbilt University Medical Center operator by calling 615.322.5000. | |
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Notify the Benefits Office. |
| Please call 615.322.8977 to inform the HR representative of the death. | |
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Make decision about continuing health and dental insurance coverage through COBRA. |
| Go to the Forms and Documents page and find the Continuation of Benefits Form—COBRA in the list. Complete the form and mail to: COBRA Administrator, VU Station B #357700, 2301 Vanderbilt Place, Nashville, TN 37235-7700 within 60 days of the death. |
More Details:
Health and/or Dental Coverage
Changes must be made within 60 days of the death.
- You can choose to continue, on a self-pay basis, your health, dental and/or vision coverage through COBRA.
- Initial payment is required within 45 days of election date in order for benefits to be provided under COBRA.
- For details about COBRA, visit the COBRA page.
Flexible Spending Accounts (FSAs)
If your loved one was enrolled in an FSA for health or dependent care expense reimbursement, the enrollment ends on the day that the death occurred. However, survivors have until the FSA submission deadline to submit claims for expenses incurred prior to the death.
- PayFlex administers the Flexible Spending Accounts, so you should contact them for claims. Click here for more information about FSAs.
- You have until December 31 of the year of the death to submit FSA claims.
Retirement Benefits and Life Insurance
Contact the HR representative in the Benefits Office by calling 615.322.7311 as soon as possible after the death.
- The HR representative will notify the appropriate vendor(s), who will then contact the beneficiary on the account.
Vanderbilt University is committed
to principles of equal opportunity and affirmative action.
HR Express 2525 West End Ave Suite 218 Nashville TN 37203 Hours M-F 7:30 - 5:30 Last Updated: October 19, 2009 |
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