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Marriage

You and your spouse will want to evaluate your benefit options to be sure your coverage makes sense for both of you and for any children that might be in your new family. Marriage is considered a family status change so you will be able to make changes to some of your benefits (without having to wait for the open enrollment period in October) providing the change is consistent with and as a result of the marriage and made within 30 days of the marriage.

Action Items Checklist:
Change name (if applicable) and marital status.
  Go to the Tools and Forms page and find Employee Information Form in the list. Complete the form and mail to HR Records, PMB #407718, 2301 Vanderbilt Place, Nashville, TN 37240-7718. For proof of name change, include a copy of your new Social Security Card or copy of the receipt from Social Security showing you have applied to change your name with the Social Security Administration.
   

Change tax withholding status (if applicable).

  Go to the Tools and Forms page and find W-4 in the list. Complete the form and mail to HR Records, PMB #407718, 2301 Vanderbilt Place, Nashville, TN 37240-7718. (Changes to your W-4 cannot be made online in C2HR or by fax. The IRS requires an original signature to make this change.)
   
Checkbox Update your marital status using the Personal Information Change form .
   
Make changes to benefits (if applicable).
  See How to Make a Family Status Change.

More Details:

Health and/or Dental Coverage

Changes must be made within 30 days of the marriage.

  • You may wish to add your spouse to your coverage, or drop your coverage, if your spouse is going to cover you under his or her plan.

Flexible Spending Accounts (FSAs)

Changes must be made within 30 days of the marriage.

  • If you anticipate changes to your health care or dependent care expenses in the upcoming months due to your change in marital status, you may want to begin participating in a FSA, or increase or decrease the contributions to your existing FSA.
  • You may obtain the FSA Enrollment Form on the Tools and Forms page or from HR Express, 2525 West End Avenue, second floor.

Retirement Benefits

Changes should be made as soon as possible after the marriage.

  • Update your marital status with your retirement vendor. Contact your investment company to update your beneficiary designation.

Life Insurance

Change can be made anytime during the year.

  • You may want to change your beneficiary designation.

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