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My Spouse’s/Partner’s Coverage Changes

If an event causes your spouse/certified domestic partner to gain or lose health, dental and/or vision coverage, or their employer's coverage changes significantly during their company's Open Enrollment period, you may want to add or delete them from Vanderbilt's coverage, or enroll in our plan(s) if you previously waived coverage. If you want to change the coverage for your spouse/partner, you must complete the Notification of Family Status Change Form and official documentation describing the change, and submit the completed forms to the Benefits Office, VU Station B #357700, 2301 Vanderbilt Place, Nashville, TN 37235-7700 within 30 days of the event that triggered the coverage change (that is not necessarily the same date as the coverage change itself). You can find the Notification of Family Status Change Form and other forms that might be needed (described in table below) on the Forms and Documents page.

You must provide supporting documentation in order to make changes to your coverage.

Examples of Qualifying Events	Actions You Might Want to Take	Supporting Documentation/Forms
Your spouse/partner loses his/her job	Add spouse/partner to your coverage	Letter from their employer on company letterhead stating last day of work causing loss of coverage Notification of Family Status Change Form
Your spouse/certified domestic partner gets a new job	Drop spouse/partner from your coverage	Letter from employer indicating hire date and insurance effective date. Notification of Family Status Change Form
Your spouse/certified domestic partner gets a new job	Waive your coverage	Letter from employer indicating hire date and insurance effective date for covered individuals. Notification of Family Status Change Form Health Plan Waiver
Your spouse/partner has Open Enrollment at his/her employer	Add or drop spouse/partner from Vanderbilt's benefits	Open Enrollment documentation showing Open Enrollment dates for spouse/partner employer Notification of Family Status Change Form

For more information on Qualifying Events, refer to the Summary Plan Description (SPD) for the plan in which you are enrolled. You can find the SPDs listed in the Forms and Documents page.

 

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