International Tax -- Frequently Asked Questions
General Questions
- Where do I drop off my forms?
- Will I have to pay US Tax?
- What do I need to do to be sure I have the right amount of tax?
- Am I required to update Glacier when my address or status changes?
- How is the tax withheld from my payment calculated?
Year End Tax Questions
- What tax documents should I expect to receive at year end?
- How do I request a replacement W-2?
- How do I request a replacement 1042-S?
- How do I file my personal income tax return?
General Questions
- Where do I drop off my forms?
You can mail your Glacier Tax Summary and the forms listed on the bottom portion of the summary to the address listed on the instruction sheet from Glacier.
You can drop off your Glacier Tax Summary and the forms listed on the bottom portion of the summary at one of the following locations:
- HR Express on the Second Floor at 2525 West End Avenue
- Student Life Center, Suite 103, 310 25th Avenue South
- Will I have to pay US Tax?
If you receive any payment other than a scholarship or fellowship grant for only your tuition and books, the payment may be taxable. This means stipends or pay you receive for work may have U.S. tax withheld. The U.S. and certain other countries have tax treaties. If you can claim tax treaty benefits, you may not be taxed.
- What do I need to do to be sure I have the right amount of tax?
When International Tax is notified that you will be receiving payments, you will be given a password for Glacier. Glacier is the secure online software used to collect and manage tax information for our international population. You will receive an email from support@online-tax.net, which will contain your Glacier password. You must complete the Glacier interview online. Once completed, you can print the necessary forms. All signed forms and any listed copies of immigration documents can be mailed to the address listed in the Glacier instructions, or dropped off at the listed locations. If you have problems, completing your Glacier online interview, please email support@online-tax.net.
- Am I required to update Glacier when my address or status changes?
Yes. All individuals who are not U.S. citizens or permanent residents (including those who are counted as residents for tax purposes) and are receiving any type of payment must complete and maintain a Glacier record. This provides accurate tracking of your tax status. Do be sure to change your address, compensation type, immigration status, and anything else that changes that is part of your Glacier entry. This includes your departure date. (The address in Glacier is used for your Form 1042-S.)
- How is the tax withheld from my payment calculated?
Review U.S. government tax requirements based on your immigration status. (See publication 519 available at http://www.irs.gov/).
After reviewing Publication 519, contact the International Tax office. If necessary, an appointment will be scheduled.
Year End Tax Questions
- What tax documents should I expect to receive at year end?
- If you have a job and receive a paycheck, you should receive a W-2 at the end of the year (unless your earnings are less than treaty benefits). W-2's are mailed no later than January 31st of the next year.
- If you receive treaty benefits or receive a reportable stipend, you will receive a 1042-S.
- If you do not have a job, but receive a stipend or other taxable income, you will receive a 1042-S.
- If you do not have a job, receive a stipend or have any scholarship or fellowship grants that covered more than tuition and books, you should not receive either a W-2 or 1042-S.
- How do I request a replacement W-2?
See instructions posted on the HR site regarding W-2 replacement. (Be sure you address is correct in the HR system prior to year end, so your W-2 is sent to the correct address.)
- How do I request a replacement 1042-S?
Be sure your address is correct in Glacier before year end. If you have not received your 1042-S by March 15th:
Complete a Non Resident Alien Tax Form Request in the HR Express Office at 2525 West End Avenue, 2nd floor. Your replacement 1042-S should be available approximately 2 days after submitting the request. You will be contacted when your form is available for pick up.
- How do I file my personal income tax return?
The International Tax Office cannot provide tax advice to you, but the following resources may be beneficial:
- A free International tax preparation program, Cintax, is available to non-resident aliens (for US tax purposes). This program allows you to prepare you tax return online. Eligible individuals should receive an email from ISSS or OIS in January with a password.
- Resident Aliens (for US tax purposes) or Permanent Residents should refer to IRS Publication 519 for guidance on filing taxes as a nonresident or resident. This information is available at http://www.irs.gov.
- A free International tax preparation program, Cintax, is available to non-resident aliens (for US tax purposes). This program allows you to prepare you tax return online. Eligible individuals should receive an email from ISSS or OIS in January with a password.
Vanderbilt University is committed
to principles of equal opportunity and affirmative action.
HR Express 2525 West End Ave Suite 218 Nashville TN 37203 Hours M-F 7:30 - 5:30 Last Updated: October 19, 2009 |
 |