Glacier Non-Resident Alien Tax Compliance System
Vanderbilt University uses a secure online tax compliance software, called Glacier, to capture the information required to determine the actual tax status of an international individual.
Once the International Tax Office is notified of a potential payment to an international person, a record for the individual will be setup in Glacier. An email is sent to the individual from support@online-tax.net providing a link and password, along with information about U.S. Tax law. The International Tax Office sends an additional email with instructions to the individual, and a copy to the department.
The individual, using immigration documents, completes a questionnaire. The questionnaire captures the current and past immigration status, days of presence in the U.S., and any treaty-related information. It also captures needed personal information such as address and tax ID number required to issue Form 1042S and allow treaty benefits.
Once the individual enters his or her information, Glacier determines the tax status of the individual, and populates all required forms. The individual can then print, sign the forms, and submit them to the International Tax Office.
In addition to the forms printed from Glacier, the International Tax Office needs copies of the immigration documents. The Tax Summary Sheet from Glacier lists these documents, as well as, the forms completed from Glacier. An instruction sheet, printed out with the forms, provides information about where to send the forms.
It is important that Glacier is updated any time there is a change of address, or any visa changes occur. This needs to continue until the person either leaves Vanderbilt or becomes a permanent resident.
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