VUMC Card Office
Campus Photo ID
All University Central (campus) faculty, staff, and students should visit the Vanderbilt University Card Office Vanderbilt University Card Office at 124 Sarratt or call 2-2273 (2-Card).
VUMC Photo ID
Medical Center Faculty, Staff, and Students must submit a signed VUMC ID Card Authorization Form to the Medical Center Card Office.
Medical Center Card Office
Location: The Round Wing of Medical Center North, D-2107
Phone and Voice Mail: 615-936-3350 or 615-936-3349
Email: april.a.hayes@vanderbilt.edu
Fax: 615-936-3351
Hours: Monday - Thursday 8:30 am to 4:30 am *
Friday: 10:00 am to 4:30 pm *
*(closed for lunch 1:00 PM to 2:00 PM)
Vanderbilt University Medical Center Card Office
VUMC faculty, staff, students and other affiliates may obtain their VUMC ID in The Round Wing of Medical Center North, D-2107. Requirements to obtain an ID are outlined below. All ID recipients must present a VUMC ID Card Authorization Form signed by an authorized person in their department *and* a photo ID (drivers license or passport). The VUMC ID Card Authorization Form is used to indicate the specifications needed for the individual's ID Card and must include the following: name, certifications, job title, department, logo, stripes, status, and background color. If the legal name is not preferred, please review the Med Center Card Office Name Guidelines Policy before making any alterations to the name.
The first ID card is free. There is a $15 fee to replace any lost or stolen ID. There is no fee to replace a damaged ID if you bring it in at the time a replacement badge is made. No refunds. The Medical Center Card Office will accept cash or checks as direct payment only. Alternatively, the fee may be paid at the Hospital Cashier's Office (1104 VUW) and then you can bring the cashier's receipt to the Medical Center Card Office as proof of payment.
VUMC FACULTY - issued only to those with a Vanderbilt faculty appointment
- Must bring the ID Card Authorization Form and a photo ID
- Must be confirmed by the Provost Office as having a faculty appointment before a VUMC ID will be issued.
VUMC HOUSESTAFF (RESIDENTS) - issued only to VUMC Residents employed by Vanderbilt
- Must bring a photo ID and must be on a pre-approved VUMC Housestaff (Residents) Authorization List
- Must be confirmed on the Vanderbilt Payroll system within one month of obtaining the VUMC ID.
VUMC STAFF - only issued to staff earning a paycheck from the regular payroll system managed by Medical Payroll and Human Resource Services
- Must bring the ID Card Authorization Form and a photo ID
- Must be confirmed on the Vanderbilt Payroll system as a staff member within one month of obtaining the VUMC ID.
SPOUSES AND DEPENDENTS - issued only to spouses and dependents of VUMC faculty, staff, and students
- Must bring the ID Card Authorization Form and a photo ID
- Must also bring the sponsor (spouse or parent) with proof that he/she is Medical Center faculty, staff, or student
VOLUNTEERS AND VISITORS - issued to persons authorized to be at VUMC (other than patients and guests) who are not faculty, staff, or students
- Must bring the ID Card Authorization Form and a photo ID
- Must be authorized by a VUMC authorized signature
AFFILIATES - issued to VUMC staff who are NOT on the regular VUMC payroll system (i.e. University Community Health Services, et al)
- Must bring the ID Card Authorization Form and a photo ID
- Must be authorized by a VUMC authorized signature
VUMC STUDENT - issued to medical or nursing students, as well as some interdisciplinary students
- Must bring the ID Card Authorization Form and a photo ID
- Must be confirmed by the Registrar's Office as being enrolled at Vanderbilt before a VUMC ID will be issued.
VUMC STUDENT-SPECIAL - issued to students doing research or study at Vanderbilt who are not enrolled as a Vanderbilt Student
- Must bring the ID Card Authorization Form and a photo ID
- Must be authorized by a VUMC authorized signature
NAME CHANGES - issued to those having obtained a legal name change.
- Must bring the ID Card Authorization Form or must have updated the name change with Human Resources to where the card office can verify.
- Must bring in old ID.
TITLE /DEPARTMENT/CERTIFICATIONS CHANGES- issued to those having a job title/department change or obtaining cretifications, degrees or credentials.
- Must bring the ID Card Authorization Form and a photo ID
- Must be authorized by a VUMC authorized signature
- Must bring in old ID or there will be a $15 replacement fee.
Vanderbilt University is committed
to principles of equal opportunity and affirmative action.
HR Express 2525 West End Ave Suite 218 Nashville TN 37203 Hours M-F 7:30 - 5:30 Last Updated: October 19, 2009 |
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