Employment Forms

You will have a chance to complete these four forms at New Staff Orientation, if you have not already done so in your department or at HR. Please read carefully, as there are time limits for certain forms.

I-9 Employment Eligibility Form (pdf) **UPDATED 8/25/09**

The I-9 is a federal document used to verify your eligibility to work in the US. You will need to complete Section 1 AND show acceptable identification.
Identification can only be verified by certified orientation representatives, HR Express, HR Processing, or the appropriate administrative person within your department.
Please review the list on the back of the I9 form to find appropriate identification. When making your selection, you may use one form of ID from List A OR one from List B AND List C combined.
ONLY ORIGINAL ID documents can be used.
If you are unable to provide proper identification, the I-9 Form must be completed by the third day of employment and submitted to HR Processing, Baker Building, Suite 975, on 21st Ave South.

W-4 Employee's Withholding Allowance Tax Form (pdf)

Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay.
Because your tax situation may change, you may want to refigure your withholding each year. HR is unable to advise on tax inquiries. We recommend that you seek counsel from a certified tax preparer.
Step 1: Fill out your personal information, including marital status.
Step 2: Complete Line 5, your total number of tax exemptions. See the Personal Allowance Worksheet if you would like assistance.
Step 3 (optional): Complete Line 6 if you want to claim an additional amount, and complete Line 7 if you are EXEMPT from paying federal income tax.
Step 4: Sign and date the form.

New Employee Information Form (pdf)

Step 1: Complete all sections

Step 2: Make sure to sign and date form.

Direct Deposit Form (pdf)

You can enroll in Direct Deposit in one of four different ways:

Option 1: Attach voided check preprinted with your name to the Direct Deposit form and bring to orientation.
Option 2: Campus mail completed form with preprinted check to HR Processing
Option 3: Sign up online at Connect to HR (C2HR). You will need your VUnetID and e-password to access C2HR, and your employment information must be in the system before you can see your personal information.
Option 4: Sign up for the Paycard (orange form).

**After making your selection, please allow 4 to 6 weeks for Direct Deposit to begin.**

Vanderbilt University is committed to principles of equal opportunity and affirmative action.

HR Express
2525 West End Ave Suite 218
Nashville TN 37203
Hours M-F 7:30 - 5:30
Last Updated: October 19, 2009