New Staff Orientation
New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation has everything you need to know for your first day throughout your career.
All new staff members of both the University and Medical Center are expected to go to You Make a Difference Orientation as soon as possible after they begin their work at Vanderbilt, preferably the first day. Benefits Orientation is additionally required for full-time, benefits-eligible staff.
Registration is required for the programs. Your department will register you for a specific session and will provide you with that information. New Medical Center employees will also be registered for the additional Hearts and Minds Medical Center Orientation. If you have not received orientation information before your first day of work, please contact the HR Organizational Effectiveness Team at 322-8320 for more details.
What to Expect at Hearts and Minds
You Make a Difference New Staff Orientation is offered every Monday. Beginning at 8:00, the morning segment includes an introduction to Vanderbilt and presentations from Compliance, Environmental Health and Safety, Health and Wellness, and the Vanderbilt Police Department.
The afternoon portion of You Make a Difference begins at 12:30 p.m. and includes Benefits Orientation, which is required for all full-time, benefits-eligible employees. This session ends at about 2:00 p.m. There is no separate registration for the afternoon session.
Check-in for You Make a Difference begins at 7:30 a.m., and the program starts promptly at 8:00 a.m. If you are going to be late, please contact your supervisor to reschedule you as registration closes after 8:30 a.m.
The alternating locations for orientation are 2525 West End Avenue in the 5th floor training room (select "2525 West End Ave" as the building on the interactive campus map) and the VUMC Learning Center in Room S-2435 on the ground level of the Medical Center North Round Wing (select "Med Ctr North" as the building on the interactive campus map).
DATE |
START TIME | LOCATION |
| November 23 | 8:00am |
2525 West End, 5th Floor Training Room |
| November 30* | 8:00am |
VUMC Learning Center, MCN Round Wing |
| December 7 | 8:00am |
2525 West End, 5th Floor Training Room |
| December 14* | 8:00am |
VUMC Learning Center, MCN Round Wing |
January 4* |
8:00am |
VUMC Learning Center, MCN Round Wing |
| January 11 | 8:00am |
2525 West End, 5th Floor Training Room |
| January 18* | 8:00am |
VUMC Learning Center, MCN Round Wing |
| January 25 | 8:00am |
2525 West End, 5th Floor Training Room |
*Hearts and Minds is on the following day
at the Learning Center.
* If you are signed up for orientation at the Learning Center or the University Club, you will need to park on the roof of the South Garage (7th floor). This garage is located off 21st avenue on Children's Way near the Monroe Carell Jr. Children's Hospital. (See Parking Map). No pass is required. You will get a ticket when entering this garage but will just need to inform the attendant when leaving that you were attending New Staff Orientation; you will not pay to park. Follow the instructions on the map to get to and from orientation. Should you have any questions about parking, please contact Organizational Effectiveness at 322-8320.
* If you are signed up for orientation at 2525 West End, please park in the garage directly behind the building. Entrances are behind PF Changs on Natchez Trace and behind the building on Kensington Place. We will validate new staff members' parking tickets at the front desk on the 5th floor.
Note: We cannot validate parking tickets in any garages except for the 2525 West End garage.
After a morning welcome to Vanderbilt at 8:00 a.m., you will hear about specific employment information, HR policies, standards of conduct, health and wellness, environmental health and safety, the police department, and Vanderbilt's mission. You will be asked to turn in compliance pledge cards as well as your employment paperwork, if you have not already done so in your department. The session is a good opportunity to meet fellow new colleagues and to ask questions.
Because leave accruals, pay schedules and VUnetIDs are not specifically addressed during orientation, please ask your supervisor about how they apply to you as soon as possible.
There are many lunch options near both orientation locations. An orientation representative will be able to give you directions.
The afternoon session at 12:30 p.m. explains the Vanderbilt benefits package including core and voluntary coverage and the tuition assistance program. You will have the opportunity to submit your Benefits Enrollment Form at this session.
All New Staff:
- Employment paperwork, including IDs for I-9 form
- Voided check or savings deposit slip, if available (for direct deposit)
Must be pre-printed with your name and address. - Social security numbers of dependents (to complete your Benefits Enrollment Form)
- Supervisor name, department name and department phone number
New Medical Center Staff:
- ID Card Authorization Form (must be signed by supervisor)
- Immunization records (bring Monday to You Make a Difference Orientation)
Business casual attire or work clothes/uniform are recommended for this program. Check with your supervisor for any other instructions.
What to Expect at Hearts and Minds Medical Center Orientation
New Medical Center staff attend another day of orientation called Hearts and Minds presented by the Learning Center. This orientation occurs on Tuesdays in the Learning Center on the weeks when New Staff Orientation is located at the Learning Center. Your supervisor will register you for Hearts and Minds.
Check-in begins at 7:30 a.m., and the program is from 8:00 a.m. to 3:30 p.m. Some staff may have additional orientations and can check with their supervisor for more information.
Hearts and Minds covers topics from Elevate, the name given to the Medical Center's cultural philosophy; safety; service recovery; and customer service. An executive leader begins the day with an overview of the Vanderbilt University Medical Center and its mission and expectations.
Since you will participate in an Occupational Health screening, it is important to bring your immunization records. More information about which immunizations are required is available here, or you can call the Occupational Health Clinic at 936-0955.
For more information, please contact the Human Resources Organizational Effectiveness Team at 322-8320.
Vanderbilt University is committed
to principles of equal opportunity and affirmative action.
HR Express 2525 West End Ave Suite 218 Nashville TN 37203 Hours M-F 7:30 - 5:30 Last Updated: November 20, 2009 |
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