Skip to Content

Human Resources

Human Resources

Home > Training > New Staff Orientation

New Staff Orientation

New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your Vanderbilt career.

New University central staff will attend University Central Orientation as soon as possible after beginning work at Vanderbilt, preferably on the first day.

New Medical Center staff will attend Medical Center Orientation as their first day of work.In addition, Medical Center staff working directly with patients in inpatient and outpatient clinical settings will also attend a Clinical Orientation program.

Your manager will work with HR to register you for the necessary orientation session(s) and provide you with that information. If you have not received orientation information before your first day of work, please refer to the Who to Contact section below to find appropriate contact information for each orientation.

Before Orientation

  • Review Vanderbilt benefits information before your first day of work/orientation. Click here to see details on benefits for which you may qualify.
  • Medical Center employees:
    • Review Vanderbilt's health screening and immunization requirements. Upload current immunization records and make plans to attend an All Aboard event prior to your orientation session to complete requirements. You must be compliant with immunization requirements before beginning work.
    • If you would like to get your ID badge during orientation, your supervisor must complete the ID Card Authorization Form online. Your VUnetID must be claimed and Personal Identifiable Information entered (First Name, Last Name, SSN and Date of Birth). See AccessVU for more information.

Where and When to Go

University Central Orientation

University orientation is held every Monday from 8 a.m. to approximately 12:30 p.m. Check-in begins at 7:30 a.m., and the program starts promptly at 8 a.m. If you are going to be late, please contact your supervisor to reschedule; registration closes after 8:30 a.m.

Orientation will be held at the following locations:

Date Location Parking*
Feb. 15 VUPD Support Services Annex/Training Building
115 28th Ave. S. 
Lots 72 G, E and H
Feb. 22 2525 West End Ave., 5th floor (training room) 2525 West End Ave. garage
Feb. 29 2525 West End Ave., 5th floor (training room) 2525 West End Ave. garage
March 7 VUPD Support Services Annex/Training Building
115 28th Ave. S. 
Lots 72 G, E and H
March 14 2525 West End Ave., 5th Floor (Room 531A) 2525 West End Ave. garage
March 21 VUPD Support Services Annex/Training Building
115 28th Ave. S. 
Lots 72 G, E and H
March 28 VUPD Support Services Annex/Training Building
115 28th Ave. S. 
Lots 72 G, E and H

 *Please see next section for detailed parking instructions.

Medical Center Orientation

This orientation is offered most Mondays from 8 a.m. to 12:30 p.m. in Langford Auditorium. See this map for more information. Check-in begins at 7:30 a.m. and the program starts promptly at 8 a.m. If you are going to be late, please contact your supervisor to reschedule.

Clinical Orientation

This orientation is offered twice a month on Tuesday - Thursday in the 3401 West End Building in Suite 100. View this video and the information below for parking and transportation information. Check in begins Tuesday at 7:30 a.m. You will receive additional information about your schedule based on your job function.

Where to Park

University Central Orientation

2525 West End instructions

Please park in the garage directly behind the building. See Parking Map. Entrances are between PF Chang's & the Marriott Hotel off Natchez Trace and also behind the building on Kensington Place. We will validate new staff members' parking tickets at the front desk on the 5th floor only when orientation is scheduled to take place in the 2525 West End location.

Please note: Do not park in the front retail parking lot (along West End). Your car will be towed.

VUPD Support Services Annex/Training Building instructions

Please park in lots 72 G, E and H, which can be accessed from 28th Ave. between the 111 28th Ave. building and the VUPD Support Services Annex/Training Building. See Parking Map and photo of entrance to building

Please note: Do not park in the Cumberland Transit or Holiday Inn parking lots, or in any spot marked “Reserved,” “Visitor” or “Chief of Police.” Your car will be towed. Also, while the names “Support Services Annex” and “Training Building” are not displayed on the building or signs, in the event you get lost, you may refer to those names when asking for directions.

Medical Center Orientation

Langford Auditorium instructions: Please park in the 25th Avenue Garage. You must enter from the 25th Avenue entrance and park on the roof (Level 11) and then take the elevator to the ground floor and exit to Highland Avenue. Note that you will not need a code to enter the garage as long as you enter from the 25th Avenue entrance. Once you exit the garage to Highland Avenue, turn right on Highland then left on 24th Avenue. Cross the street at Garland Avenue and turn right. Walk down Garland until it ends in front of Medical Center North and Eskind Biomedical Library and turn right in front of the library. Langford Auditorium is next door on the right. Please allow for 10-15 minutes of travel time between locations. See Parking Map Follow the instructions on the map to get to and from orientation.If you have any questions about parking, please contact Organizational Effectiveness at 343-8759.

Clinical Orientation

Beginning February 16, 2016: the location for Clinical Orientation with be 3401 West End Avenue, Suite 100. View this video for parking and transportation information. The 3401 Express Shuttle will run from 6:30-8:30 am and 3:30-5:30 pm.

 

What to Expect

University Central Orientation

This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. Employees who attend this orientation will learn the following:

  • Vanderbilt's history and mission
  • Benefits of being a Vanderbilt employee
  • How Vanderbilt keeps its employees safe, healthy, and happy
  • How to be a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career

Medical Center Orientation

In addition to the topics above, employees who attend this orientation will also learn the following:

  • VUMC mission and goals
  • How the orientation process works: what to focus on during the first 30 days, 90-180 days, then annually and ongoing
  • Credo behaviors and standards of conduct
  • Customer service and service recovery

Clinical Orientation

This orientation varies in length depending on the specific needs of your work area and your prior work experience and skill level. You will have the opportunity to review skills, to participate in didactic and discussion sessions, and to learn Vanderbilt computer systems. Other topics covered include:

  • Nursing and care partner skills
  • Health care team roles
  • National patient safety goals
  • Tennessee donor services
  • Nursing quality
  • Communication best practices

What to Bring

New University Central Staff:

  • Identification for I-9 employment eligibility verification (see http://hr.vanderbilt.edu/i9/)
  • Social security numbers of dependents for benefits enrollment
  • Supervisor name, department name, and department phone number

New Medical Center Staff:

  • Identification for I-9 employment eligibility verification (see http://hr.vanderbilt.edu/i9/)
  • Social security numbers of dependents for benefits enrollment
  • Supervisor name, department name, and department phone number

Clinical Orientation

No additional materials are needed for Clinical Orientation.

What to Wear

Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Clinical staff are welcome to wear unit-appropriate scrubs. Check with your supervisor for any other instructions.

Who to Contact

Each piece of the orientation program has a different contact person or team.

University Central Orientation
Clair Brigman - Human Resources Organizational Effectiveness Team
Phone: 615-322-8320
Email: clair.brigman@vanderbilt.Edu

Medical Center Orientation
Ann Hudson - Human Resources Organizational Effectiveness Team
Phone: 615-343-8759
Email: vumcorientation@vanderbilt.edu

Clinical Orientation
Megan Farmer - Nursing Education and Professional Development
Phone: 615-936-4609
Email: megan.b.farmer@vanderbilt.edu


©