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New Staff Orientation

New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your Vanderbilt career.

New University staff will attend University Orientation as soon as possible after beginning work at Vanderbilt, preferably on the first day.

Your manager will work with HR to register you for the orientation and will let you know your scheduled date. If you have not received orientation information before your first day of work, contact Clair Brigman with Human Resources at 615-322-8320 or

Before Orientation

  • Review Vanderbilt benefits information before your first day of work/orientation. Click here to see details on benefits for which you may qualify.

Where and When to Go

University orientation is held every Monday from 8 a.m. to approximately 12:30 p.m. Check-in begins at 7:30 a.m., and the program starts promptly at 8 a.m. If you are going to be late, please contact your supervisor to reschedule; registration closes after 8:30 a.m.

Orientation will be held at the following locations:

Date Location Parking*
May 2 No Orientation No Orientation 
May 9  

2525 West End Ave., 5th Floor (training room)

link to Google Map


2525 West End Ave. garage

link to Google Map

 *Please see next section for detailed parking instructions.

Where to Park

Please park in the garage directly behind the building. See Parking Map. Entrances are between PF Chang's & the Marriott Hotel off Natchez Trace and also behind the building on Kensington Place. We will validate new staff members' parking tickets at the front desk on the 5th floor only when orientation is scheduled to take place in the 2525 West End location.

Please note: Do not park in the front retail parking lot (along West End). Your car will be towed.


What to Expect

This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. Employees who attend this orientation will learn the following:

  • Vanderbilt's history and mission
  • Benefits of being a Vanderbilt employee
  • How Vanderbilt keeps its employees safe, healthy, and happy
  • How to be a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career

What to Bring

  • Identification for I-9 employment eligibility verification (see /i9/)
  • Social security numbers for dependents you want to cover in Vanderbilt's benefit programs
  • Supervisor name, department name, and department phone number

What to Wear

Business casual attire or work clothes are recommended. Orientation is paid work time, so dress as you would for a day at work. Check with your supervisor for any other instructions.