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New Staff Orientation

New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your Vanderbilt career.

New Staff Orientation is a three-tier orientation program. All new staff members of both the University and Medical Center are expected to attend You Make a Difference orientation as soon as possible after beginning work at Vanderbilt, preferably on the first day. All Medical Center staff attend a second orientation called It's Who We Are . Medical Center staff working directly with patients in inpatient and outpatient clinical settings will also attend a Clinical Orientation program.

Your department will register you for the necessary orientation session(s) and will provide you with that information. If you have not received orientation information before your first day of work, please refer to the Who to Contact section below to find appropriate contact information for each orientation.

Where and When to Go

You Make a Difference Orientation
This orientation is offered every Monday from 8:00 a.m. to approximately 4:00 p.m. Check-in begins at 7:30 a.m., and the program starts promptly at 8:00 a.m. If you are going to be late, please contact your supervisor to reschedule; registration closes after 8:30 a.m. Benefits orientation, which is required for all full-time, benefits-eligible employees, begins at 10:30 a.m. Lunch break starts approximately at noon.

The alternating locations for orientation are Kensington Club on top of the Kensington Garage off 25th Avenue and the 5th floor Training Room at 2525 West End Avenue.  Your registration confirmation will specify the location where you will attend.

It's Who We Are Orientation
This orientation is offered most Tuesdays from 8:00 a.m. to 4:00 p.m in Kensington Club. Check-in begins at 7:30 a.m., and the program starts promptly at 8:00 a.m. If you are going to be late, please contact your supervisor to reschedule.

Clinical Orientation

This orientation is offered twice a month on Wednesday-Friday in Kensington Club. Check in begins Wednesday at 7:30 a.m. You will receive additional information about your schedule based on your job function.

Where to Park

You Make a Difference Orientation

Kensington Club instructions: Please park in the 25th Avenue Garage.  You must enter from the 25th Avenue entrance and park on the roof (Level L).  Note that you will not need a code to enter the garage as long as you enter from the 25th Avenue entrance.  Please be sure to park in the 25th Aveneue Garage as we cannot validate parking at either the Kensington Garage or the 2525 Visitors Parking Garage.  Once you have parked, walk down 25th Avenue past Memorial Gym and turn left at the sidewalk in between the gym and the garage to access the elevators to the 'Club' floor.  Please allow for 10-15 minutes of travel time between locations.  (See Parking Map).  Follow the instructions on the map to get to and from orientation. If you have any questions about parking, please contact Organizational Effectiveness at 322-8320.

2525 West End instructions: Please park in the garage directly behind the building. Entrances are between PF Chang's & the Marriott Hotel off Natchez Trace and also behind the building on Kensington Place. We will validate new staff members' parking tickets at the front desk on the 5th floor only when orientation is scheduled to take place in the 2525 West End location. Please note: participants' cars that are parked in the front retail parking lot (along West End) will be towed.

It's Who We Are Orientation

Please follow the instructions above for the Kensington Club location.

Clinical Orientation

Please follow the instructions above for the Kensington Club location.

What to Expect

You Make a Difference Orientation
This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. During this orientation, you will learn the following:

  • Vanderbilt's history and mission
  • Benefits of being a Vanderbilt employee
  • How Vanderbilt keeps its employees safe, healthy, and happy
  • How to be a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career

You will also meet guest speakers from Human Resources, Health & Wellness, Vanderbilt Police Department, Compliance, Information Technology Services, and Environmental Health & Safety. These speakers are great resources to answer all of your questions about being a Vanderbilt employee.

It's Who We Are Orientation
Employees who attend this orientation will learn the following:

  • VUMC mission, pillar goals, and Elevate system
  • How the orientation process works: what to focus on during the first 30 days, 90-180 days, then annually and ongoing
  • Credo behaviors and standards of conduct
  • Customer service and service recovery
  • Working safely: infection control, fire safety, HIPAA regulations, ergonomics, emergency preparedness, risk management, and hand hygiene

You will also receive an Occupational Health screening based on the immunization records you bring to You Make a Difference orientation.

Clinical Orientation
This orientation varies in length depending on the specific needs of your work area and your prior work experience and skill level. You will have the opportunity to review skills, to participate in didactic and discussion sessions, and to learn Vanderbilt computer systems. Other topics covered include:

  • Nursing and care partner skills
  • Health care team roles
  • National patient safety goals
  • Tennessee donor services
  • Nursing quality
  • Communication best practices

What to Bring

You Make a Difference Orientation

All New Staff:

  • Identification for I-9 employment eligibility verification (see http://hr.vanderbilt.edu/i9/)
  • Social security numbers of dependents for benefits enrollment
  • Supervisor name, department name, and department phone number

New Medical Center Staff only:

It's Who We Are Orientation
If you were not able to bring copies of your immunization records to You Make a Difference orientation, please bring copies of any records you have to this orientation. (Please note: You will save yourself a great deal of waiting time if you make an effort to bring your records to You Make a Difference.)

New Employee Screening

Clinical Orientation
No additional materials are needed for Clinical Orientation.

 

What to Wear

Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Clinical staff are welcome to wear unit-appropriate scrubs. Check with your supervisor for any other instructions.

 

Who to Contact

Each piece of the orientation program has a different contact person or team.

You Make a Difference Orientation
Clair Brigman - Human Resources Organizational Effectiveness Team
Phone: 615-322-8320
Email: clair.brigman@vanderbilt.Edu

It's Who We Are Orientation
Maranatha Bigos - Human Resources Organizational Effectiveness Team
Phone: 615-343-8551
Email: maranatha.bigos@vanderbilt.edu

Clinical Orientation
Amanda C. Cupples - Nursing Education and Professional Development
Phone: 615-936-1591
Email: amanda.c.cupples@vanderbilt.edu


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