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New Staff Orientation

New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your Vanderbilt career.

New Staff Orientation is a three-tier orientation program. All new staff members of both the University and Medical Center are expected to attend You Make a Difference orientation as soon as possible after beginning work at Vanderbilt, preferably on the first day. All Medical Center staff attend a second orientation called It's Who We Are . Medical Center staff working directly with patients in inpatient and outpatient clinical settings will also attend a Clinical Orientation program.

Your department will register you for the necessary orientation session(s) and will provide you with that information. If you have not received orientation information before your first day of work, please refer to the Who to Contact section below to find appropriate contact information for each orientation.

Where and When to Go

You Make a Difference Orientation
This orientation is offered every Monday from 8:00 a.m. to approximately 4:00 p.m. Check-in begins at 7:30 a.m., and the program starts promptly at 8:00 a.m. If you are going to be late, please contact your supervisor to reschedule; registration closes after 8:30 a.m. Benefits orientation, which is required for all full-time, benefits-eligible employees, begins at 10:30 a.m. Lunch break starts approximately at noon.

The alternating locations for orientation are 2525 West End Avenue in the 5th floor training room (select "2525 West End Ave" as the building on the interactive campus map) and the Learning Center in Room S-2435 on the ground level of the Medical Center North Round Wing (select "Med Ctr North" as the building on the interactive campus map). Your registration confirmation will specify the location where you will attend.

It's Who We Are Orientation
This orientation is offered most Tuesdays from 8:00 a.m. to 4:00 p.m. Check-in begins at 7:30 a.m., and the program starts promptly at 8:00 a.m. If you are going to be late, please contact your supervisor to reschedule.

The location for this orientation is the Learning Center in Room S-2435 on the ground level of the Medical Center North Round Wing (select "Med Ctr North" as the building on the interactive campus map).

Clinical Orientation
This orientation is offered twice a month on Wednesday-Friday. Check in begins Wednesday at 7:30 a.m. You will receive additional information about your schedule based on your job function.

Where to Park

You Make a Difference Orientation

Learning Center instructions: Please park in the West Garage, spaces 1-227 in section WW. This garage is located at the corner of 25th Ave. and Children’s Way. Enter the garage at the 25th Ave. entrance. (See Parking Map). No pass is required, and you will not have to pay to park. Follow the instructions on the map to get to and from orientation. If you have any questions about parking, please contact Organizational Effectiveness at 322-8320.

See Parking Map link: http://hr.vanderbilt.edu/training/NSOParkingMap2011.doc

2525 West End instructions: Please park in the garage directly behind the building. Entrances are behind PF Chang's on Natchez Trace and behind the building on Kensington Place. We will validate new staff members' parking tickets at the front desk on the 5th floor. Please note: Participants' cars that are parked in the front retail parking lot (along West End) will be towed.

Note: We cannot validate parking tickets in any garages except for the 2525 West End garage.

It's Who We Are Orientation
Please follow the instructions above for the Learning Center location.

Clinical Orientation
Please follow the instructions above for the Learning Center location.

What to Expect

You Make a Difference Orientation
This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. During this orientation, you will learn the following:

  • Vanderbilt's history and mission
  • Benefits of being a Vanderbilt employee
  • How Vanderbilt keeps its employees safe, healthy, and happy
  • How to be a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career

You will also meet guest speakers from Human Resources, Health & Wellness, Vanderbilt Police Department, Compliance, Information Technology Services, and Environmental Health & Safety. These speakers are great resources to answer all of your questions about being a Vanderbilt employee.

It's Who We Are Orientation
Employees who attend this orientation will learn the following:

  • VUMC mission, pillar goals, and Elevate system
  • How the orientation process works: what to focus on during the first 30 days, 90-180 days, then annually and ongoing
  • Credo behaviors and standards of conduct
  • Customer service and service recovery
  • Working safely: infection control, fire safety, HIPAA regulations, ergonomics, emergency preparedness, risk management, and hand hygiene

You will also receive an Occupational Health screening based on the immunization records you bring to You Make a Difference orientation.

Clinical Orientation
This orientation varies in length depending on the specific needs of your work area and your prior work experience and skill level. You will have the opportunity to review skills, to participate in didactic and discussion sessions, and to learn Vanderbilt computer systems. Other topics covered include:

  • Nursing and care partner skills
  • Health care team roles
  • National patient safety goals
  • Tennessee donor services
  • Nursing quality
  • Communication best practices

What to Bring

You Make a Difference Orientation

All New Staff:

  • Identification for I-9 employment eligibility verification (see http://hr.vanderbilt.edu/i9/)
  • Social security numbers of dependents for benefits enrollment
  • Supervisor name, department name, and department phone number

New Medical Center Staff only:

It's Who We Are Orientation
If you were not able to bring copies of your immunization records to You Make a Difference orientation, please bring copies of any records you have to this orientation. (Please note: You will save yourself a great deal of waiting time if you make an effort to bring your records to You Make a Difference.)

New Employee Screening

Clinical Orientation
No additional materials are needed for Clinical Orientation.

 

What to Wear

Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Clinical staff are welcome to wear unit-appropriate scrubs. Check with your supervisor for any other instructions.

 

Who to Contact

Each piece of the orientation program has a different contact person or team.

You Make a Difference Orientation
Rikki Crutcher - Human Resources Organizational Effectiveness Team
Phone: 615-322-8320
Email: rikki.crutcher@vanderbilt.edu

  It's Who We Are Orientation
Rikki Crutcher - Human Resources Organizational Effectiveness Team
Phone: 615-322-8320
Email: rikki.crutcher@vanderbilt.edu

Clinical Orientation
Jaime Janiszewski - Nursing and Clinical Support
Phone: 615-875-3048
Email: jaime.e.janiszewski@vanderbilt.edu


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