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Workshop Descriptions and Information

Hiring New Staff - Module 1

Facilitator: Organizational Effectiveness Team and Talent Acquisition

Fee: no fee at this time

Time: 8am-12noon

Description:

Hiring the right people is absolutely critical to the success of an organization.  Through scenarios and activities, participants will experience the process of bringing a new person on board from the initial position approval through to the final processing. 

After attending this workshop, the learner will be able to:

  • Explain Vanderbilt's administrative processes for recruiting
  • Locate resources and tools to assist with the hiring process
  • Define the role and responsibilities of the recruiter and of the hiring official
  • Access and utilize Vanderbilt's electronic system for requisitioning and hiring employees - TalentCentral

Leaders who previously completed TalentCentral training may stay for a review or leave after the other topics have been covered.

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

 

Register/
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Search Keyword: Module 1

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Becoming a Leader

Facilitator: Tammy Key, Organizational Effectiveness Team

Fee: $60

Time: 8am-12noon

Making the transition from being an individual contributor to a leadership position can be intimidating as well as exciting. This course describes some of the challenges that new leaders face and suggests some strategies for meeting those challenges. It also summarizes the additional skills and knowledge that leaders must acquire to fill their new role, and presents alternatives for acquiring them.

Participants are given the opportunity to discuss their concerns and learn how to deal with being promoted to lead one's former peers.

Who Should Attend:

Anyone who has recently been promoted to a leadership position, anyone whose career goals include being promoted to leadership within the next 6 months and for leaders who have (or will have in the near future) new first-line leaders working for them. 

    

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/
Check Dates & Availability

Search Keyword: Becoming

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Coaching and Developing Staff - Module 3

HR Leadership Foundations

Facilitator: Stephanie Brodtrick, Organizational Effectiveness Team

Fee: $60

Time: 8am-12noon

Description:

Creating an environment where staff can succeed is one of the most important skills of a leader. Learn and obtain the skills and tools you need as a leader to orient, support, develop and coach your staff so they are high performing contributors to your team.

Topics include:

  • Professional Staff Development: creating a climate conducive for professional growth and development, supporting diversity, effectively communicating and building trust
  • Onboarding: orientation and evaluation process, websites, toolkit
  • Professional development planning: IDPs (Individual Development Plan), succession planning
  • Effective goal setting: writing masterful goals, short and long term goals, VPES
  • Coaching for performance development: leadership styles, communication styles, preparing and conducting performance development meetings, action plans, toolkit and resources

Who Should Attend:

Supervisors and managers

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Search Keyword: Module 3

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Conducting Performance Conversations (VUMC)

Facilitator: Pam Brown and Stephanie Brodtrick, Organizational Effectiveness Team

Fee: No charge

Time: Various

Description and Objective:

The goal/purpose of the workshop is to enhance the knowledge and skills of healthcare administrators, managers, assistant managers and supervisors to effectively conduct performance conversations to elevate and align employee performance for success.

If you have previously taken Module 4: Managing Performance and Behavior, you will not need to take this course. Information about conducting performance conversations is also discussed during a portion of Module 4.

Who Should Attend:

VUMC managers/supervisors

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Quality and Decision-Making Tools

Facilitator: Stephanie Brodtrick, Organizational Effectiveness Team

Fee: $100

Description and Objective: In this course you will learn about Decision Quality in the context of business acumen, and how to approach workflow and initiatives utilizing systems data and analysis, quality tools, decision making methods and consultation to implement a course of action for optimal outcomes.

Who Should Attend: Supervisors, managers, and assigned staff

This workshop will meet in the 5th floor training room at 2525 West End . Please note: There is no KRONOS timeclock at this location. You must be registered to attend.

Register/Check Dates for Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Project Management

Facilitator: Stephanie Brodtrick, Organizational Effectiveness Team

Fee: $100

 

Description and Objective:

In this course, you’ll learn how to effectively manage a project utilizing a project plan, with supporting templates and guidelines to manage the project from beginning stages to completion.

Who Should Attend:

Supervisors, managers, and assigned staff

This workshop will meet in the 5th floor training room at 2525 West End .

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/Check Dates for Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

HR Partnership Module: Benefits 201

Facilitator:  Jane Bruce, Benefits Administration & Pam Brown, Organizational Effectiveness Team

Fee: $60

Time: 8am-12noon

 

Description and Objective:

Want to know how to learn to answer tough questions such as: “How does Vanderbilt choose benefits for employees?” and “Why don’t we have “XYZ” benefit?” In this workshop, you will design a health plan, learn where to turn for answers, and develop a better understanding of how to keep your team not only satisfied but happy with the benefits programs at Vanderbilt.

HR Partnership Modules
Would you like to develop new skills that will help you recruit and hire the best candidates and retain your top performers? Attend these workshops, designed to help you understand two key drivers of employee satisfaction – benefits and compensation. Upon completion, you’ll be able to describe the process used to determine salaries and benefits, and answer tough questions successfully. These workshops build on our HR Leadership Foundations modules, so please make sure you have already attended those workshops (click here for more details).

After this workshop, participants will be able to:

  • Locate resources to answer Benefits and Policy questions
  • Describe key elements of the benefit plan in order to provide basic information to prospective employees and direct reports
  • Describe the process for determining the choices made by organizational representatives to select benefit options
  • Accurately report benefits enrollment deadlines and start dates

  Who Should Attend:
Supervisors and managers (Suggested prerequisite are the HR Leadership Foundation modules. Click here for more details.)

This workshop will meet in the 5th floor training room at 2525 West End .

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/Check Dates for Availability

 

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

HR Partnership Module: Compensation 201

Facilitator: Compensation consultants & Pam Brown, Organizational Effectiveness Team
Fee: $60
Time: 8am-12noon

Description and Objective:

After this workshop you will be able to address questions about Vanderbilt’s compensation strategy and how salaries are determined. You will know where to find additional information and resources to assist you and your team members with inquiries about overtime, shift differentials, and other complex questions.

HR Partnership Modules
Would you like to develop new skills that will help you recruit and hire the best candidates and retain your top performers? Attend these workshops, designed to help you understand two key drivers of employee satisfaction – benefits and compensation. Upon completion, you’ll be able to describe the process used to determine salaries and benefits, and answer tough questions successfully. These workshops build on our HR Leadership Foundations modules, so please make sure you have already attended those workshops (click here for more details).

After this workshop, participants will be able to:

  • Locate resources to answer questions from direct reports about compensation
  • Describe key elements of our compensation strategy in order to provide basic information to direct reports
  • Describe the process for determining salaries
  • Answer frequently asked questions about compensation

  Who Should Attend:
Supervisors and managers (Suggested prerequisite are the HR Leadership Foundation modules. Click here for more details.)

This workshop will meet in the 5th floor training room at 2525 West End .

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/Check Dates for Availability

 

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Leading during Change and Transition

Facilitator: Tammy Key, Organizational Effectiveness Team

Fee: $60

Time: 8am-12noon

Description and Objective:

Change is inevitable and more rapid now than in any time in history - and it's not going to slow down!  People react to change in different ways and at different paces.  IN this session, we will discuss the five distinct stages people frequently go through when confronted with change and give you strategies to effectively lead your team through them.  We will also look at practical ways to deal with the emotions, pressure, and stress that change produces in yourself and your employees. 

Who Should Attend:

Supervisors and managers

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Leading Teams through Conflict

Facilitator: Tammy Key, Organizational Effectiveness Team

Fee: $60

Time: 8am-12noon

Description and Objective:

As a leader, you may find yourself in situations where you need to manage a conflict among the people who report to you.

This course will help you build and implement a strategy for helping others work through their conflict. It provides guidelines to help you determine how involved you need to be - when to lead the resolution, and when (and how) to simply coach and empower your people to resolve the conflict on their own. You will also learn a simple process for mediating disputes between the people on your team, when you find it necessary.

Who Should Attend:

Supervisors and managers

This workshop will meet in the 5th floor training room at 2525 West End .

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Legal Issues - Module 5

HR Leadership Foundations

Facilitator: Office of the General Counsel

Fee: $50

Time: 9am-12noon

Description and Objective:

As a supervisor, one of your primary responsibilities is to treat staff and co-workers fairly. This module will cover the laws impacting employees, the legal pitfalls that managers are faced with at work, and how good practices, consistency of treatment, and understanding staff perceptions can avoid the legal pitfalls.

Topics include:

  • FMLA, ADA, Maternity Leave (definitions, holding positions, health care coverage)
  • Non-FMLA leaves
  • Reasonable accommodation
  • FLSA and Non-Discrimination Laws
  • Retaliation
  • Worker’s Compensation

Who Should Attend:

Supervisors and managers in a formal leadership position (e.g. signs off on performance evaluations)

This workshop will meet in the 5th floor training room at 2525 West End .
Please note: There is no KRONOS timeclock at this location.
You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

 Leave Management- Module 6

 

HR Leadership Foundation: Module 6 "Leave Management"

Fee: No fee at this time
Description and Objective: There are many different types of leave at Vanderbilt that supervisors many come across while managing their staff.  This module will help supervisors understand the types of leave offered by Vanderbilt for its employee population and how these leaves coordinate with State and Federal laws. 

Topics include:

  • FMLA/TMLA USERRA (Military Leave)
  • Non-FMLA/Personal Leave
  • Vanderbilt Leave Policies
  • How to manage and process leaves

Who Should Attend:
Supervisors and managers in a formal leadership position (deals with leave managements.)

This workshop will meet in the 5th floor training room at 2525 West End.
Please note: There is no KRONOS timeclock at this location.
You must be registered to attend.

 

Register/Check Dates &Availability

 

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Managing Performance & Behavior-Module 4

HR Leadership Foundations

Facilitator: Stephanie Brodtrick, Organizational Effectiveness Team; Employee Relations Representative; Compensation Representative

Fee: $60

Time: 8am-12noon

Description:

Feedback, tracking performance and behavior, and understanding VU policies that relate to performance are important aspects of performance management. In this module you’ll learn how to effectively manage performance through planning, feedback and evaluation to help your staff succeed. You’ll also experience how to handle difficult situations with corrective feedback or other Vanderbilt processes.

Topics include:

  • Performance Management: the roles of the supervisor and staff member, setting expectations, documenting performance, evaluating performance
  • VPES: high-level overview, website, toolkit
  • Performance Management Timeline: recommended calendar dates and guidelines
  • Performance Conversations: meeting, not meeting, and exceeding expectations
  • VU HR Policies: overview, policy interpretation

Who Should Attend:

Supervisors and managers

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Myers-Briggs Type Indicator (MBTI) Workshop: Understanding and Using Your Type to Enhance Worklife

Facilitators: Tammy Key and Stephanie Brodtrick, Organizational Effectiveness Team

Fee: $100

Time: 8:00 am - 4:00 pm

The MBTI is a self-report questionnaire designed to make Jung's theory of psychological types understandable and useful in everyday life. MBTI results identify valuable differences between normal people, differences that can be the source of much misunderstanding and miscommunication. The information enhances understandings of motivations, natural strengths, and potential growth areas. It also helps individuals appreciate others who differ from themselves. Because it explains basic patterns in human functioning, the MBTI is used for a variety of purposes, including self-understanding and development, problem solving, conflict resolution, and improving group communication.

By the end of this workshop, you will be able to:
  • Self-assess and verify your MBTI type
  • Recognize how types differ from one another
  • Create an action plan to develop your strengths and work on potential blind spots

This workshop will meet in the 5th floor training room at 2525 West End. There is no KRONOS timeclock at this location. You must be registered to attend.

Please note: Due to materials costs for this workshop, we will be charging the workshop fee to staff who fail to attend without canceling.

Register/ Check Dates & Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to login with your VUNet ID first.

Peer Interviewing

Facilitator: Tammy Key, Organizational Effectiveness Team

Fee: No charge

Time: 8am-12noon

Description and Objective:

The goal of the Peer Interviewing workshop is to introduce you to the basics of Vanderbilt’s selection process.  As a participant in the hiring process, it is important to know what to listen for in a candidate's response.  This workshop will assist you in making informed decisions about job candidates; both about their skill level and their job “fit.”

Topics in this workshop include:

  • Behavioral interviewing - listening for STARS

  • The importance of Motivational Fit and how to assess it in job candidates

  • Basic interviewing skills, including building rapport and asking follow up questions

  • Legal issues – what to ask, what not to ask

NOTE: This workshop is not intended for hiring managers or as a substitute for Targeted Selection for hiring managers. 

Who Should Attend:

Non-manager team members who take part in interviews and/or assist in making hiring decisions

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/
Check Dates & Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

University Leader's Guide to Performance Evaluations

Facilitator: Compensation and Organizational Effectiveness Team                            Fee: No Charge                                                                                                              Time: Various

Description and Objective:                                                                                            The purpose of this three-hour workshop is to enhance the performance management skills of University leaders. As a result of this workshop you will be able to:

  • Understand the purpose and value of the performance evaluation process
  • Define the roles of supervisor and staff member
  • Identify tools and resources to conduct effective performance evaluations
  • Use the Vanderbilt Performance Evaluation System (VPES)

Who Should Attend:  New University supervisors and managers   

This workshop will meet in the 5th floor training room at 2525 West End. Please note: There is no KRONOS timeclock at this location. You will need to register to attend.

Register/

Check Dates and Availability

 

Note: This link takes you to the Learning Exchange learning management system that requires you to login with your VUNet ID first.

 

 

 

 

 

 

 

VUMC Leader's Guide to Performance Evaluations

Facilitator: Compensation and Organizational Effectiveness Team
Fee: No charge
Time: various

Description and Objective:
The purpose of this three-hour workshop is to enhance the performance management skills of VUMC leaders. As a result of this workshop you will be able to:

  • Understand the purpose and value of the performance evaluation process
  • Define the roles of the supervisor and staff member
  • Identify tools and resources to conduct effective performance evaluations
  • Use the Vanderbilt Performance Evaluation System (VPES) tool

Who Should Attend:
New VUMC supervisors and managers

This workshop will meet in the 5th floor training room at 2525 West End.
Please note:
There is no KRONOS timeclock at this location.
You must be registered to attend.

Register/
Check Dates & Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Targeted Selection - Module 2

HR Leadership Foundations

Facilitator: 2 selected from -
OET: Tammy Key, Pam Brown, Stephanie Brodtrick
Recruitment: Michael Blasingim, Clair Brigman, Colette Judd, Ellen Sewell, Joe Ruder, Nerissa Hughes, Kristie Cantrell-Bailey, Kara Allen, Gabriela Cilento

Fee: $250

Time: 2 days, 8am-5pm

Description and Objective:

Targeted Selection is Vanderbilt’s approach for consistency when hiring managers are interviewing and selecting new employees. This training will develop a variety of key behavioral interviewing skills and sharpen existing skills to improve selection decisions. The skills and techniques learned during this workshop are immediately applicable on the job.

Upon completion of the two day training session, you will receive certification as a Targeted Selection interviewer. You will also have access to the competency based interview guides for the various job families within Vanderbilt.

Please note that lunch is not provided, so make plans to bring lunch with you or go out with other course participants.  

Topics include:

  • The interview process
  • Identifying job dimensions
  • Opening and closing interviews
  • Building rapport with candidates
  • Behavioral questions and follow-up questions
  • Motivational fit
  • Integrating data from multiple interviewers
  • Skill practice with actual candidates

Who Should Attend:

Hiring managers

            

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/
Check Dates & Availability

 

**Please read the
CANCELLATION
POLICY**

 

VUMC New Leader Orientation

Facilitators: Pam Brown, Organizational Effectiveness Team and Maranatha Bigos  

Fee: No charge

Time: 2 days, 8am-5pm

Description and Objective:

VUMC is engaged in the process of becoming one of the best academic medical centers in the world. This is no small ambition. Leaders play a crucial role in making this happen. This two-day orientation will introduce you to Elevate, the name we have attached to this ambition to be one of the best and the journey we must take to get there. In addition to equipping you with knowledge about Elevate, this session will provide basic information regarding VU policies and procedures and assist you in designing a process to continue your professional development.

Leaders are expected to attend the next orientation that is offered, not to exceed a two-month period after they have been hired.

Who Should Attend:

All new leaders beginning with assistant managers will attend. This includes leaders who have responsibility for administration of HR procedures and policies such as recruitment, performance appraisals, PIC, supervision of employees; those who administer budgets; those who have been selected to attend future Leadership Assembly (LA) sessions.

This workshop alternates between the 5th floor training room at 2525 West End and the Learning Center Ballroom (S-2435 MCN).

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

Workplace Civility

Facilitator: Stephanie Brodtrick & Tammy Key, Organizational Effectiveness Team

Fee: $100

Time: 8am-4pm

Description:

In our complex working environments we may find ourselves stressed, rushed, or challenged to communicate effectively. To assist you with these challenges, this workshop will cover these topics and techniques:

  • Communication styles assessment
  • Assertiveness assessment
  • Generational communication
  • Feedback conversations – identifying what’s appropriate, when and how to have it
  • Practicing a focused conversation
  • Emotional Intelligence exercise
  • Practicing service recovery

Please note that lunch is not provided, so make plans to bring lunch with you or go out with other course participants.  

Who Should Attend:

All employees

This workshop will meet in the 5th floor training room at 2525 West End.

Please note: There is no KRONOS timeclock at this location.

You must be registered to attend.

Register/

Check Dates &

Availability

Note: This link takes you to the Learning Exchange learning management system that requires you to log in with your VUnetID first.

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For technical assistance with the Learning Exchange please contact the VUMC help desk at 3-4357.


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