VANDERBILT UNIVERSITY HUMAN RESOURCES POLICIES AND PROCEDURES
SUBJECT: AFFILIATED ENTITIES
EFFECTIVE DATE: July 1, 2015
It is the policy of Vanderbilt to provide a consistent approach to employees working at one of the Vanderbilt owned or affiliated entities in matters involving benefits and employment transfer options.
When dealing with an employee on issues concerning benefits or employee transfers, the following should be used:
- Individuals employed by Vanderbilt and working full-time at Vanderbilt receive Vanderbilt benefits.
- Individuals employed on a full-time basis by Vanderbilt and leased from Vanderbilt to another entity have Vanderbilt benefits.
- Individuals employed on a full-time basis by a Vanderbilt Taxable Affiliated Entity or leased from a Vanderbilt Taxable Entity have benefits described in Plan II.
- Individuals employed on a full-time basis by a Vanderbilt Tax Exempt Affiliated Entity and employees leased from a Tax Exempt Entity have benefits defined in Plan III.
- Individuals employed by another organization and leased to Vanderbilt are not Vanderbilt employees and therefore have the benefits offered by the company from which they are leased.
Individuals employed by Vanderbilt and transferring to either a Taxable Affiliated Entity or transferring to a Tax Exempt Affiliated Entity will have the same benefits as other Entity employees with the following notations:
- The transferring employee will no longer be eligible for the HRA.
- Two weeks of PTO can be carried over. Refer to the PTO policy regarding PTO payouts.
- Waiting periods for benefits other than life and FSA will use original service date for eligibility.
NOTE: Similar provisions are made for employees transferring to Vanderbilt, except that a five-year wait is imposed for the HRA and the dependent tuition benefit. In addition, the Vanderbilt dependent tuition benefit will not transfer when an employee transfers to an Affiliated Entity including movements from Home Care to a Vanderbilt university central position.
This policy is provided to allow managers to attract and retain the most qualified employees in their areas and also allow for cross fertilization between Vanderbilt entities.
This policy is intended as a guideline to assist in the consistent application of University policies and programs for employees. The policy does not create a contract implied or expressed, with any Vanderbilt employees, who are employees at will. Vanderbilt reserves the right to modify this policy in whole or in part, at any time, at the discretion of the University.
Approved by Traci K. Nordberg, Chief Human Resources Officer and Associate Vice Chancellor
Approved by Eric Kopstain, Vice Chancellor for Administration