Prospective Search Firms
Thank you for your interest in becoming an approved search firm with Vanderbilt University. For consideration, email us your company’s information, including any areas of specialty recruiting. We will review your material and, depending on staffing needs, contact you for more details.
Approved search firms can serve as a resource for open requisitions with the specific approval from the Office of Vendor Contracts and Compliance. Unapproved search firms will not receive any placement fees. Vanderbilt does not accept unsolicited resumes or other submittals.
Vanderbilt University Approved Search Firms
Vanderbilt University approved firms, with master service agreements and contracts in place, are used by Vanderbilt's internal recruiting team. The Office of Vendor Contracts and Compliance will contact an approved firm to work on an open requisition. Vanderbilt University will not pay a placement fee to an approved vendor who has not been engaged for a specific search and has not been authorized to do so from the Office of Vendor Contracts and Compliance. Any outreach/communication/solicitation/meetings with Vanderbilt hiring managers that is not authorized through the Office of Vendor Contracts and Compliance will be considered pro-bono work and Vanderbilt will have no obligation to pay any fees.
Expired contracts from previous/approved vendors will also need to be directed to the Office of Vendor Contracts and Compliance for review/renewal.
Bids/statements of work/contracts/amendments/extensions or any type of working arrangement may not be signed by hiring managers without the Office of Vendor Contracts and Compliance oversight. Only specific leaders within Vanderbilt may sign off on these types of contracts. Further details can be found at the "Delegation of Authority Policy."
The Office of Vendor Contracts and Compliance can be contacted at email@example.com.
Search Firm Compliance and Reporting
Once an approved search is completed, the search firm and hiring manager at Vanderbilt should send the final applicant slate and supporting documentation to firstname.lastname@example.org per OFCCP and Affirmative Action requirements. If this data is not sent prior to the candidate's start date, payment will be withheld accordingly until the data is supplied. Hiring managers are required to generate the appropriate requisition requests and Purchase Orders to pay the approved vendor. Check requests should not be generated for any recruiting engagements. Further information can be found at https://finance.vanderbilt.edu/procurement/eprocurement/.