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Leave of Absence

To learn more about the types of leaves of absence, please refer to the Non-FMLA Medical and Personal Leave of Absence policy. Your benefits may be impacted while on a Leave of Absence — particularly if it is an unpaid leave. Review the policy for more details.


Health, Dental, Vision, Disability and Life Insurance Coverage

  • While you are on paid leave, your insurance premiums will continue to be deducted from your paycheck.
  • If you go on unpaid leave it is your responsibility to pay the premiums for your existing coverage through direct billing. Benefit Express manages direct billing administration for Vanderbilt. You will receive payment coupons directly from Benefit Express. Failure to receive payment coupons does not relieve you of your responsibility of making timely premium payments. Lack of payment may terminate your participation in the plan. If participation is terminated, you will have a gap in coverage if reinstated upon your return to paid leave status.
  • Contact Benefit Express by emailing or by calling Customer Service at 1.877.837.5017.

Spending Accounts

  • If you are on an unpaid leave and have a Flexible Spending Account (FSA), your payroll contributions to the medical FSA will continue through direct billing; however, your contributions to the dependent care FSA will stop until you return to an active status. Upon returning to an active status, your remaining dependent care FSA election amount will be divided by the remaining number of paychecks for the calendar year. Your account remains active during an unpaid leave of absence.
  • If you have the Health Reimbursement Account (HRA), it remains active during an unpaid leave of absence, though no additional accruals are made during the unpaid period.

Retirement Plan

  • You cannot continue to contribute to your retirement accounts during an unpaid leave. However, your existing retirement funds will remain invested as you directed.

Accrued Time Off