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W-2 Tax Forms

Your 2013 W-2 form was mailed to your most current mailing address on file with Human Resources (typically your home address) in late January. You can also view your W-2 on C2HR. The online W-2 has the same information as the mailed W-2. Please use C2HR to reprint your W-2.

To reconcile your W-2, follow the directions below. You can also use an online W-2 Calculator.

How to Read Your W-2

Using the paystub of the last check that you received in 2013:

BOX 1: Wages, tips, other compensation

1. Earnings Section

  • Begin with the amount shown as the TOTAL of all Year To Date (YTD) Earnings
  • Subtract the YTD Amount for LTD Flex Credit
  • Subtract the YTD Amount for any earnings listed as "Nontaxable" (Nontaxable Tuition, etc)

2. Before-Tax Deductions

  • Subtract the Total Year to Date (YTD) Deductions from the amount calculated in section 1 above.

3. Employer Paid Benefits & Other

If your annual salary is greater than $50,000:

  • Add the Year to Date taxable amount shown as Basic Group Term Life to the amount you calculated in Sections 1 & 2 above.
  • The net calculation should be the amount shown in Box 1 of your W-2.

BOX 2: Federal income tax withheld

This is the Year to Date (YTD) Amount for Federal Withholding shown in the "Taxes" section of your final 2013 paystub.


BOX 3: Social Security wages

Box 1 amount plus Year to Date (YTD) 403b and 457b Before-Tax Deductions. The 2013 maximum is $113,700.00 for this box.


BOX 4: Social Security tax withheld

This is the Year to Date (YTD) Amount for "Fed OASDI/EE" shown in the "Taxes" section of your final 2013 paystub. This amount is 6.2% of the amount shown in Box 3. The 2013 maximum is $7,049.40 for this box. Vanderbilt has matched your tax contributions with an equal amount.


BOX 5: Medicare wages

Box 1 amount plus Year to Date (YTD) 403b and 457b Before-Tax Deductions. There is no limit on these wages.


BOX 6: Medicare tax withheld

This is the Year to Date (YTD) Amount for "Fed MED/EE" shown in the "Taxes" section of your final 2013 paystub. This amount is 1.45% of the amount shown in Box 5. New for 2013, an additional Medicare surcharge tax of 0.9% on wages in excess of $200,000 was withheld. Vanderbilt has contributed 1.45% of the amount shown in Box 5.


BOX 7-9: Not applicable for Vanderbilt University


BOX 10: Dependent care benefits

Note: This box includes Dependent Care Personal Spending Account deductions.


BOX 11: Nonqualified Plans


BOX 12: Multiple items may appear in these boxes.

The following codes may appear:

C Taxable Group Term Life -- for individuals with Vanderbilt-provided life insurance amounts greater than $50,000
E Voluntary Contributions to 403(b) -- includes all VOLUNTARY employee retirement contributions (Basic & Supplemental); Mandatory contributions are NOT included in this amount.
P Excludable moving expenses paid by Vanderbilt
T Adoption assistance benefits provided by Vanderbilt
DD New this year: Reporting Employer Provided Health Coverage - reporting the cost of medical coverage (employee and employer portions). This is for informational purposes only and not used for filing your tax returns.

Guidelines for other codes that may appear are explained on the back of the W-2


BOX 13: The following boxes may be checked:

  • Statutory Employee - Not Applicable for Vanderbilt University
  • Retirement Plan - this box would be checked if you are enrolled in the Union Pension Plan, or have mandatory or voluntary 403(b) retirement deductions
  • Third Party Sick Pay - Not Applicable for Vanderbilt University

BOX 14: Multiple items may appear in this box.

The following items could appear:

  • Taxable Auto - personal use of Vanderbilt provided automobiles
  • Taxable Tuition - taxable tuition benefits paid to you, or on your behalf

BOX 16 - 21: State and Local Tax Information

These boxes should be used only for faculty, staff or students who are residents of, or work in a state where Vanderbilt is a registered employer.


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