Skip to Content

Human Resources

Human Resources
Are you a VUMC employee? Visit the VUMC HR website »

Home > Forms > W-2 Tax Forms

W-2 Tax Forms

Last Modified: 2016-08-17

2015 W-2 forms are scheduled to be mailed on or after Jan. 26 to employee home addresses. You can also view your W-2 on C2HR. The online W-2 has the same information as the mailed W-2. Please use C2HR to reprint your W-2.

To reconcile your W-2, follow the directions below. You can also use an online W-2 Calculator.

How to Read Your W-2

For an interactive guide from H&R Block, click here

Using the last paystub that you were paid in 2015:

BOX 1: Wages, tips, other compensation

1. Earnings Section

  • Begin with the amount shown as the TOTAL of all Year To Date (YTD) Earnings.
  • Subtract the YTD Amount for any earnings listed as "Nontaxable" (Nontaxable Tuition, etc.).

2. Before-Tax Deductions

  • Subtract the Total Year to Date (YTD) Deductions from the amount calculated in section 1 above.

3. Employer Paid Benefits & Other

If your annual salary is greater than $50,000:

  • Add the Year to Date taxable amount shown as Basic Group Term Life to the amount you calculated in Sections 1 & 2 above.

The net calculation should be the amount shown in Box 1 of your W-2.


BOX 2: Federal income tax withheld

This is the Year to Date (YTD) Amount for Federal Withholding shown in the "Taxes" section of your final 2015 paystub.


BOX 3: Social Security wages

Box 1 amount plus Year to Date (YTD) 403b and 457b Before-Tax Deductions. The 2015 maximum is $118,500 for this box.


BOX 4: Social Security tax withheld

This is the Year to Date (YTD) Amount for "Fed OASDI/EE" shown in the "Taxes" section of your final 2015 paystub. This amount is 6.2% of the amount shown in Box 3. The 2015 maximum is $7,347 for this box. Vanderbilt has matched your tax contributions with an equal amount.


BOX 5: Medicare wages

Box 1 amount plus Year to Date (YTD) 403b and 457b Before-Tax Deductions. There is no limit on these wages.


BOX 6: Medicare tax withheld

This is the Year to Date (YTD) Amount for "Fed MED/EE" shown in the "Taxes" section of your final 2015 paystub. This amount is 1.45% of the amount shown in Box 5. An additional Medicare surcharge tax of 0.9% on wages in excess of $200,000 was withheld. Vanderbilt has contributed 1.45% of the amount shown in Box 5.


BOX 7-9: Not applicable for Vanderbilt University


BOX 10: Dependent care benefits

Note: This box includes Dependent Care Personal Spending Account deductions.


BOX 11: Nonqualified Plans


BOX 12: Multiple items may appear in these boxes.

The following codes may appear:

C Taxable Group Term Life -- for individuals with Vanderbilt-provided life insurance amounts greater than $50,000
E Voluntary Contributions to 403(b) -- includes all voluntary employee retirement contributions; mandatory contributions are NOT included in this amount.
P Excludable moving expenses paid by Vanderbilt
T Adoption assistance benefits provided by Vanderbilt
DD Reporting Employer Provided Health Coverage - reporting the cost of medical coverage (employee and employer portions). 

Guidelines for other codes that may appear are explained on the back of the W-2.


BOX 13: The following boxes may be checked:

  • Statutory Employee - Not applicable for Vanderbilt University
  • Retirement Plan - this box would be checked if you are enrolled in the Union Pension Plan, or have mandatory or voluntary 403(b) retirement deductions
  • Third Party Sick Pay - Not Applicable for Vanderbilt University

BOX 14: Multiple items may appear in this box.

The following items could appear:

  • Taxable Auto - personal use of Vanderbilt provided automobiles
  • Taxable Tuition - taxable tuition benefits paid to you, or on your behalf

BOX 16 - 20: State and Local Tax Information

These boxes should be used only for faculty, staff or students who are residents of, or work in a state where Vanderbilt is a registered employer.



©