VANDERBILT UNIVERSITY HUMAN RESOURCES POLICIES AND PROCEDURES
SUBJECT: PARENTAL LEAVE
EFFECTIVE DATE: July 1, 2015
In order to assist and support new parents with balancing work and family matters, Vanderbilt is providing paid parental leave. This policy provides eligible employees with a period of paid time off for activities related to the care and well-being of their newborn or adopted child.
- Parent - An eligible parent is defined as a birth mother, spouse, or a new adoptive parent who is the primary caregiver. An individual that adopts a spouse’s or partner's child(ren) is not eligible for this benefit.
- Primary Caregiver - A primary caregiver is defined as someone who has primary responsibility for the care of a child through birth or adoption. Note: If both parents work for Vanderbilt, then only one parent can be designated as a primary caregiver at a time.
Vanderbilt will provide up to two weeks (up to 80 hours) of 100% paid parental leave to the eligible parent serving as the primary caregiver following the birth or adoption of a child.
The amount of the benefit will be based upon current salary rate and determined by standard hours/full time equivalent of the position. The benefit must be utilized in a continuous period up to two weeks. A "day" of parental leave is equal to a regularly scheduled day and up to 40 hours per week.
Paid parental leave is available to employees in addition to their PTO and grandfathered sick time. Payment for the paid parental leave will be paid through Vanderbilt payroll on regular payroll dates.
Full time employees working 30 or more hours per week that have been employed for the previous twelve (12) consecutive months and meet the requirements under FMLA are eligible to apply for the paid parental leave and if granted leave is effective as of the last day worked. Employees are eligible to use paid parental leave during the first 12 weeks following the birth or adoption of a child.
Term employees and temporary employees are not eligible. Faculty and house staff should refer to their respective manuals for leave policies.
This policy is intended as a guideline to assist in the consistent application of University policies and programs for employees. The policy does not create a contract implied or expressed, with any Vanderbilt employees, who are employees at will. Vanderbilt reserves the right to modify this policy in whole or in part, at any time, at the discretion of the University.
Approved by Barbara Carroll, Chief Human Resources Officer and Associate Vice Chancellor
Approved by Eric Kopstain, Vice Chancellor for Administration