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Long-Term Disability Insurance

 

People, Culture and Belonging

2026 Long-Term Disability Insurance

Long-term disability insurance (LTDI) provides income replacement if you become disabled and are unable to work for six months or longer. The benefit is administered by New York Life and pays 60 percent of your annual base benefits rate, up to a maximum monthly benefit of $33,000 for faculty and staff. The LTDI benefit also includes a 10% monthly contribution to your retirement account if you are a participant in the Vanderbilt University Retirement Plan.

Long-Term Disability Base Coverage

Vanderbilt provides long-term disability insurance base coverage which replaces 60% of your annual salary up to a maximum benefit of $1,200 a month. This covers up to $24,000 of your annual salary. To receive full coverage which replaces 60% of your full annual salary, you must enroll in LTDI buy-up coverage.

Enrollment in LTDI coverage occurs automatically on the first of the month following your one-year anniversary for faculty and staff, and immediately for postdoctoral scholars, so no enrollment is necessary. You may waive the one-year waiting period if you had group long-term disability coverage within 90 days of coming to work at Vanderbilt University.  To waive the waiting period, complete and submit the Long-Term Disability Certification of Prior Coverage Form within 90 days of your hire. If approved, full long‐term disability coverage must be effective on your hire date. Any missed LTDI premiums will be collected from future paychecks.

Long-Term Disability Buy-up Coverage

The long-term disability insurance buy-up coverage, along with the base coverage, would replace 60% of your annual salary, up to a maximum benefit amount of $33,000 a month.

Just like the LTDI base coverage, eligible employees will be automatically enrolled in LTDI buy-up coverage on the first of the month following their one-year anniversary at Vanderbilt University. You may waive the one-year waiting period if you had group long-term disability coverage within 90 days of coming to work at Vanderbilt University. To waive this waiting period, complete and submit the Long-Term Disability Certification of Prior Coverage Form within 90 days of your hire date. If approved, full long‐term disability coverage must be effective on your hire date. Any missed LTDI premiums will be collected from future paychecks.

You may opt out of the LTDI buy-up coverage at any time. If you wish to enroll at a later date, you will be required to complete a Statement of Health form for New York Life to prove your good health and insurability, and you may be denied coverage.

You are not eligible to participate in the LTDI buy-up coverage if your annual base pay is less than $24,000.

How to File a Long-Term Disability Claim

If you expect to be out of work for six months or more, you should begin the LTDI application process within 30 days after the disability begins or as soon as possible so that a claim decision can be made in a timely manner. Generally, the application process may take two to three months. There is a six-month period between the onset of the condition constituting a disability and when benefits are payable. However, the LTDI application should be submitted within 12 months of the onset of the disability for consideration for this benefit.

To file a claim with New York Life, go to myNYLGBS.com to start the claim process or call New York at 1-888-842-4462.

Receiving Long-Term Disability Benefits

  • When Benefits Begin

    Benefits begin on the first day following six (6) consecutive months of total disability as defined by the plan and determined by New York Life. LTDI payments continue for as long as the disability lasts or up to age 65, whichever occurs first. If disability occurs after age 60, the maximum period of LTDI payments is based upon the following schedule:

    Age When Disabled Benefits Payable
    Prior to Age 60 To Age 65, but not less than 5 years
    Age 60 – 64 5 years
    Age 65 - 69 To Age 70, but not less than 1 year
    Age 70 and over 1 year
  • New York Life Defines Disability When
    • you are limited from performing the material and substantial duties of your regular occupation due to your sickness or injury; and
    • you have a 20% or more loss in your indexed monthly earnings due to the same sickness or injury; and
    • during the waiting period, you are unable to perform any of the material and substantial duties of your regular occupation.
  • Use of Leave Accumulations

    During the six-month period, you must use all legacy sick time and PTO before going into an unpaid status. In cases of a delayed application for LTDI benefits, the approval may happen after the six-month waiting period ends. Because of this, part of the LTDI payment may be made retroactively, given the following considerations:

    • If the LTDI payment is approved and PTO accumulations have been used, no LTDI payments will be made for the period covered by the PTO time.
    • If no PTO time was available following the six-month leave of absence, the approved LTDI payment will be paid once the six-month elimination period has been satisfied.
    • If the LTDI company denies the claim and you have not been out beyond six months (maximum leave available under our policy), and you remain under the care of a physician, you can continue the leave for the balance of the six months.
    • If the LTDI company denies the claim and you have been out beyond six months, you may be either returned to work or terminated.

    NOTE: If an application has been submitted to New York Life for LTDI payments, but the approval takes longer than six months, the staff member who has PTO time available may continue to remain in a paid status until approval or denial is given for the benefit or accruals are exhausted. This is an exception to the use of legacy sick time accruals and the maximum leave time available under the Family and Medical Leave Act (FMLA) and Tennessee Maternity Leave Act (TMLA) policy.

Employment Status While on Long-Term Disability

Once disability benefits are approved, your employment will be terminated.

If you were enrolled in the Vanderbilt health care plan, you may choose to continue that coverage under COBRA. A COBRA enrollment packet will be mailed to your home, and you have 60 days from the date of your termination to enroll in coverage.

You may also consider the following options to gain access to health care:

  • You may be eligible for Medicare. TN SHIP (Tennessee State Health Insurance & Assistance Programs) offers free Medicare information and counseling: Call 877.801.0044 (Office hours 8 am - 4 pm).
  • The new state health exchanges may be an option to consider. Visit https://www.healthcare.gov/ for more information.

Returning to Work

If you return to work as an active, full-time employee for 6 month(s) or more, any recurrence of a disability will be treated as a new disability. A new disability is subject to a new Elimination Period and a new Maximum Duration of Benefits. 

You may return to work so long as you have been released by your physician and there is an available position in your department. Long-term disability benefits are a protection of your income. Please refer to your department for the status of a vacant position.

Making Changes to LTDI Coverage

You can waive LTDI buy-up coverage at any on My VU Benefits.

If you have waived LTDI buy-up coverage and wish to re-enroll at a later date, you must submit Evidence of Insurability and be approved for coverage by New York Life.

If you are required to submit Evidence of Insurability, you must:

  1. Complete and sign a health and medical history form provided by New York Life;
  2. Submit to a medical examination, if requested;
  3. Provide any additional information and attending physicians' statements that New York Life may require; and
  4. Furnish all such evidence at your own expense.

New York Life will then determine if you are insurable under the plan.

Frequently Asked Questions (FAQs)

  • What is long-term disability insurance?

    Long-term disability insurance is a benefit for faculty and staff that pays 60 percent of your annual base pay, up to a maximum monthly benefit of $33,000. There is a six-month waiting period before you are eligible to receive benefit payments. Vanderbilt pays for long-term disability base insurance which covers the first $24,000 of your annual base pay. You can pay for long-term disability buy-up coverage, which covers the portion of your annual base pay above $24,000. If you make more than $24,000 per year, you are automatically enrolled in full coverage but can waive it at any time in My VU Benefits. You will still be covered by the base coverage Vanderbilt provides at no cost to you. Long-term disability also includes a 10 percent pretax monthly contribution to your Vanderbilt University Retirement Plan account if you participate.

  • How does long-term disability insurance work with PTO and short-term disability insurance?

    Long-term disability can work in conjunction with PTO and/or short-term disability insurance. If you have short-term disability, our insurance provider New York Life will automatically start a long-term disability claim on your behalf when the short-term disability benefit period ends (24 weeks).

    If you are not enrolled in short-term disability, you can use PTO during the six-month waiting period for long-term disability. You will need to contact New York Life to begin your long-term disability claim.

    If you are approved for long-term disability, your employment at Vanderbilt will end the last day of the month in which you are approved for benefits. Any PTO time you have remaining will be paid out at that time.

  • Is there a pre-existing condition clause in the long-term disability insurance program?

    Yes, there is a pre-existing conditions clause. Your condition will not be covered by long-term disability if:

    • you received medical treatment, consultation, care or services including diagnostic measures, or took prescribed drugs or medicines in the 3 months just prior to your effective date of coverage; and
    • the disability begins in the first 12 months after your effective date of coverage unless you have been treatment-free for three consecutive months after your effective date of coverage.
  • I waived the full coverage long term disability insurance on my one-year anniversary date. Can I add it now?

    If you waived the full coverage, you must submit a statement of health form and be approved by New York Life. This can be completed by logging into My VU Benefits and processing a life event. As part of the life event, you will be prompted to visit the New York Life application page where you can complete a statement of health. The information you provide will be reviewed by New York Life and you could be denied coverage.

  • Do I have to wait a certain amount of time before the long-term disability benefit begins?

    If you are unable to work for six months or longer, you may file for long-term disability. If you expect to be out of work for six months or more, you should begin the long-term disability application process within 30 days after the disability begins or as soon as possible so that a claim decision can be made in a timely manner. Generally, the application process may take two to three months. If you are approved, benefit payments would begin after the six-month waiting period.

  • Can I use long-term disability insurance for my spouse or children?

    No, long-term disability is only for your own covered medical condition.

  • If I have a workers' compensation claim and am receiving benefits from that, do I also get LTDI?

    Possibly. Workers' compensation is considered a deductible source of income. This means that the amount of any payments you receive from your workers' compensation claim will be deducted from your long-term disability benefit payment. Additional deductions may be taken for payments you receive for Social Security disability and some other programs. (See the long-term disability summary plan description for a full list.) If your long-term disability benefit payment would be greater than the combined payments you receive from these deductible sources of income, you may receive the difference.

This information is not meant to replace the Summary Plan Descriptions, which are the governing documents for Vanderbilt benefits. For complete details on the long-term disability insurance benefit, refer to the  Long-Term Disability Summary Plan Description .

Long-term disability insurance is a fully insured benefit and is administered by New York Life.

1 Consistent with the Long-Term Disability Plan Document, the decision for approval of the benefit is made by the third-party disability insurance company.

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