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    • Benefits A-to-Z (click letters to jump to alphabetical list of benefits topics)

     

    New faculty and staff info:

    Benefits Orientation — Faculty

    Benefits Orientation — Staff

    PayFlex

    Vanderbilt

    Vanderbilt Pharmacies and the PayFlex Card

    On July 1, 2009, the Internal Revenue Service guidelines went into effect forcing pharmacies to be Inventory Information Approval System (IIAS) Certified if the pharmacy wants to continue to accept Flexible Spending Account and Health Reimbursement Account debit cards as payment.

    The Vanderbilt Pharmacies are IIAS-certified. However, some of the Vanderbilt Outpatient pharmacies are still having service interruptions due to behind-the-scenes card transaction processing. They hope to have the issue resolved very soon.

    The Benefits Office recommends that you bring an alternate payment method with you to the pharmacy until you are sure your card transaction will work. We will have another update Monday, July 6. You may call your Vanderbilt pharmacy if you have any questions.
    go for the gold

    Changes to Go for the Gold, starting in 2010

    The Benefits Office and Health Plus are changing the way employees will receive their Go For The Gold (GFTG) Wellness Credit, starting January 2010.

    More information about the Wellness Credit will be posted here soon.

    Open Enrollment

    Open Enrollment Mailing — Take Our Survey

    The Benefits Office is gearing up for Open Enrollment coming in October 2009. Take our survey (at right) to let us know if you are interested in a pilot program to opt-out of the mailed Open Enrollment booklet.

    PayFlex

    PayFlex Email

    PayFlex recently sent an email to participants enrolled in the Health Flexible Spending Account and recipients of the Health Reimbursement Account describing Internal Revenue Changes to debit card use.

    The email is simply informing debit card users that the IRS is implementing a change that they originally were going to put in place on January 1, 2009. The IRS moved the date of the implementation to July 1, 2009.

    The IRS change means that debit card purchases made at pharmacies should no longer need to be verified. HOWEVER, YOU SHOULD ALWAYS SAVE YOUR RECEIPTS in case you are audited by the Internal Revenue Service.

    The Vanderbilt pharmacies are IIAS certified.

    Valic

    AIG Rebranding to Familiar Name — VALIC

    The name change from AIG Retirement to VALIC will begin immediately and will incorporate all future VALIC literature, Web site information and correspondence to members.

    415(g) Limit Requirements

    If you received an email from the Office of Benefits Administration regarding the Section 415(g) limit, you will receive a letter at your home mailing address that will include a form you must complete and return by March 6, 2009.

    Information about the Section 415(g) limit

    Internal Revenue Service Web site for information and requirements

    Vanderbilt's 415(g) Aggregation Form

    The Internal Revenue Code contains new regulations requiring  403(b) plan sponsors, like Vanderbilt, to collect detailed information about employees’ contributions made to retirement plans through specific outside businesses.

    If you own a controlling interest in an outside business and make contributions to that outside business' retirement plan, you may be required to report those contributions.

    Contact your tax advisor to ensure that you understand what is required of you and the implications if you do not report your contributions.

    spending account names changes

    PSA now FSA

    FRA now HRA

    Confused by this alphabet soup?  Hang in there! 

    The Office of Benefits Administration is changing the names of the spending account benefits to match the official Internal Revenue Service (IRS) and PayFlex titles.

    OLD NEW
    Health Care Personal Spending Account (PSA) Health Flexible Spending Account (FSA)
    Dependent Care Personal SPending Account (PSA) Dependent Care Flexible Spending Account (FSA)
    Flexible Reimbursement Account (FRA) Health Reimbursement Account (HRA)

    Matching the IRS official names will make it easier when you file your taxes, work with your tax advisor, speak with PayFlex customer service, etc.

    The claim forms and other documents under Forms and Documents on the HR Web site now shows the new names (with the old names in parenthesis for reference).

    To check your FSA and HRA account information, log into the Vanderbilt/PayFlex Web site: http://vanderbilt.payflex.com

    (Please do not log in at www.mypayflex.com)

    Retirement

    Retirement Plan Maximizing Calculator

    Open the retirement contributions calculator to help you maximize your retirement contributions for 2009. This worksheet calculates percentages for the remaining months of 2009. You will need your latest pay stub or pay information from C2HR to enter in the calculator.

    Quit Smoking

    Smoking Cessation Classes

    Vanderbilt Group Health Plan participants: Get the cost of the Tobacco Cessation program at the Kim Dayani Center (up to a $300 value) paid for, as long as you meet program attendance criteria. Learn more about this benefit and for Tobacco Cessation enrollment information.

    To find out about other smoking cessation programs, visit the Health and Wellness Web site.

    Community Pediatricians List

    Be sure to review the Community Peds list to determine whether your pediatrician is still included in the $20 "At-Vanderbilt" copay.

    Click here to see the list (click on link in Employee Resources list).

     

    A

    ActiveHealth

    Adoption Assistance Form (find it on Forms and Documents page)

    Address Change

    Advantage P (Health Plan Option) (find more info at this link)

    Aetna Web site

    Aetna HealthFund (find more info at this link)

    Aetna Standard (find more info at this link)

    Aetna Physician Directory ("DocFind”)

    AD&D (Accidental Death and Dismemberment)

    AIG Retirement (See VALIC)

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    B

    Benefits at a Glance — Faculty (for candidates)

    Benefits at a Glance — Faculty (current faculty, requires VUnet ID and e-password)

    Benefits at a Glance — Staff (for candidates)

    Benefits at a Glance — Staff (current staff, requires VUnet ID and e-password)

    Benefits Information, call HR Customer Service — 615.322.8330

    Benefits Information for Hiring Managers

    Benefits Office:

    Benefits Orientation — Faculty

    Benefits Orientation — Staff

    BlueCross Advantage P (find more info at this link)

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    C

    Caremark

    Change of Address

    Checklists for Life/Work Changes

    Child Care Centers

    CHIP (Children's Health Insurance Program)

    CIGNA (Dental Insurance)

    COBRA

    Community Pediatricians participating in "At-Vanderbilt" network

    Continuation of Coverage (See "COBRA")

    Coinsurance, find definition on Glossary of health plan terms

    Copay, find definition on Glossary of health plan terms

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    D

    Deductible, find definition on Glossary of health plan terms

    Dental Insurance

    Disability (Benefits Information Regarding)

    Disease Management Program

    Divorce or Legal Separation

    Domestic Partner Enrollment

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    E

    Email Office of Benefits Administration

    Evidence of Coverage — Advantage P (PDF)

    Evidence of Coverage — HealthFund (PDF)

    Evidence of Coverage — Standard (PDF)

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    F

    Family Medical Leave Act (See Policies page)

    Family Status Change (Life/Work Changes)

    Family Status Change Form (find it on Forms and Documents page)

    Fidelity

    Flexible Reimbursement Account, see Health Reimbursement Account

    Flexible Spending Accounts (formerly called Personal Spending Accounts)

    FMLA (See Policies page)

    Formulary, find definition on Glossary of health plan terms

    Formulary list, find it by logging into Caremark's Web site

    Forms

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    G

    General Benefits Information (See "Benefits at a Glance")

    Glossary of health plan terms

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    H

    Health and Wellness

    Health Care Plan

    Health Plus

    Health Reimbursement Account information (formerly called Flexible Reimbursement Account)

    Health Reimbursement Account definition, find it on Glossary of health plan terms

    HealthFund (Health Plan Option) (find more info at this link)

    HR Customer Service Phone Number — 615.322.8330

    HR Express

    HR Policies

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    I

    ID Cards

    Individual Retirement Counseling

    Investment Companies

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    J - no listings

    K - no listings

    L

    Leave of Absence (See Policies page)

    Life Insurance

    Life/Work Changes

    Long-term Care (PDF)

    Long-term Disability

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    M

    Marriage

    MetLife Web Site

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    N

    New Employee Benefits Information

    Notification of Family Status Change (see Life/Work Changes)

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    O

    Occupational Health Clinic

    Open Enrollment

    Orientation, Benefits — Faculty

    Orientation, Benefits — Staff

    Out-of-pocket maximum , find definition on Glossary of health plan terms

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    P

    PayFlex (see Flexible Spending Accounts or Health Reimbursement Account)

    Pediatricians participating in "At-Vanderbilt" network

    Personal Spending Accounts, see Flexible Spending Accounts

    Pet Insurance

    Policies — The Policies page of the HR Web site contains a listing of all HR Policies with helpful Q&As

    Prescription Drug Coverage

    Preventive Medicine

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    Q

    Qualified Domestic Relations Order (QDRO)

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    R

    Retirement Counseling

    Retiring from Vanderbilt

    Retirement Orientation

    Retirement Plan

    Retirement Plan Withdrawals and Distributions

    Retirement Investment Companies

    Rollovers from Your Previous Retirement Plan

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    S

    Short-term Disability

    Sick Time (See Policies page)

    Smoking Cessation Program

    Social Security Web site

    Special Enrollment Rights under CHIPRA

    Specialty Drugs

    Standard (Health Plan Option) (find more info at this link)

    Summary Annual Reports

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    T

    TIAA-CREF

    Tobacco Cessation Program

    Tuition Benefit

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    U

    Unpaid Leave Status

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    V

    Vacation Time (See Policies page)

    VALIC

    Vanguard

    Vision Plan

    VSP Web Site

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    W

    Work/Life Connections—EAP

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    X - no listings
    Y - no listings
    Z - no listings

    Looking for something you cannot find? Email suggestions for the alpha list to benefits@vanderbilt.edu.

    Vanderbilt University is committed to principles of equal opportunity and affirmative action.

    HR Express
    2525 West End Ave Suite 218
    Nashville TN 37203
    Hours M-F 7:30 - 5:30
    Last Updated: July 2, 2009
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