Payroll Check / Advice Distribution
All current and former employees can take advantage of C2HR. C2HR provides a secure, confidential environment to review (and print) your paycheck and W2 information, 24 hours a day, 7 days a week, as far back as July 1998, from anywhere around the world.
Other C2HR features include:
- Review your current leave balances (PTO and Grandfathered Sick)
- Update your Direct Deposit information
- Update your Home Address and Emergency Contact information
Payroll checks are delivered to the HR office (10th floor Baker Building) for pick up by 10:30 a.m. on the designated pay date.
Checks and advices may be picked by the responsible person(s) from the home department. The Payroll Check Distribution Form is used to add/delete responsible persons with authority to pick up paychecks for a home department mail drop ID.
Note: Departments should ensure that checks or advices have been received for all active employees.
The University Payroll Office should be notified immediately if a check has not been received, or if a check has been issued in error to an inactive employee. Timely notification is vital for accurate tax and financial reporting requirements. Payroll checks that have been issued in error should always be marked "VOID" and returned to the Payroll Office immediately.
The Mail Drop ID will be used as the basis for sorting paychecks into the appropriate department group. The Mail Drop ID is determined by the "home department" of the faculty, staff, or student worker. (If you are unsure of your department's Mail Drop ID, it can be found on your department's paychecks, pre-printed timesheets, and Exempt Leave Accrual Utilization Reports, and on the employees' Turnaround PAFs kept on file in the department.)
Paycheck Earnings, Taxes, Deductions, & Accrual Balances
Payroll checks and direct deposit advices provide current pay period and year-to-date details of all earnings, taxes, and deductions. The paycheck also outlines benefits provided by Vanderbilt, as well as PTO bank balances for all employees.
The University complies with all applicable Internal Revenue Service (IRS) guidelines; and accordingly, the following taxes are deducted from employees’ pay when applicable:
- Federal withholding income tax
- The Social Security portion of FICA ("Fed OASDI/Dis" on the paystub)
- The Medicare Insurance portion of FICA ("Fed FICA-MHI on the paystub")
Limits on these deductions may vary yearly. For current information, contact the Payroll Office.
IRS Guidelines allow certain employee payroll deductions to reduce the"taxable amount" when calculating the amount of taxes an employee must pay.These "Before-Tax Deductions" are listed separately on the paystub, and include deductions deductions such as: 403(b) (Retirement), Medical, Dental, and AD&D premiums, as well as Personal Spending Accounts.
Other "After-Tax Deductions" may be taken from employees’ pay and are outlined accordingly on the paystub. These items are deducted after the employee’s taxes have been calculated and are primarily provided as a convenience to the employee. Examples include parking fees,tuition, and Credit Union.
At times the University is required to deduct amounts from an employee's pay as the result of a court order for a garnishment/bankruptcy repayment, child support, etc. These deductions are administered by the University Payroll Office in strict accordance with the court documents.