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Changes to Records


Your contact and personal information can be updated in Oracle Cloud under the Personal Information module within the About Me section of the Navigator. Please reference the quick guide.

[Note: Do not use these procedures for Federal Work Study Program (FWSP) students workers. Contact Student Financial Aid (Student Employment) directly for any changes to FWSP student workers or FWSP positions. Also, refer to the Student Employment Website.

Employee Information Changes

These changes are processed directly by the employee in Oracle without departmental approval.

  • Race, sex, and disability
  • Home address change
  • Home phone number change
  • Emergency notification contact change
  • W-4 Form
  • Military Status
  • Direct Deposit Information

Other updates can be completed with the following forms are also available at Human Resources, Baker Building, 10th floor, 110 21st Ave. S.

  • Form I-9: Work authorization status changes and updates
  • Social security number or taxpayer ID and name changes can also be initiated in Oracle in the same place (Personal Information) but must be accompanied by appropriate supporting documentation. If that is not submitted, the Employee Records team will request it before processing the update. For questions, please email

Note: Changes in Marital Status require the employee to notify the Benefits Office to make any change in marital status that may impact benefits coverage.