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Human Resources

Human Resources
  2. I-9
  3. I-9 at Vanderbilt

I-9 at Vanderbilt

Also see:   I-9 FAQs   |   Who to Contact   |   Privacy/Notices

To comply with the Immigration Reform and Control Act of 1986, Vanderbilt is required to verify the identity and employment eligibility of new employees or employees assigned to a covered federal contract.

All employees at Vanderbilt University are required to complete Federal Form I-9 on or before their first day of employment. Completion of the I-9 form is an easy two-step process that involves providing basic, personal information, online through a secure web form and presenting original documents, confirming your identity and employment eligibility, in person to an HR representative to complete the process.  

New Employees: How to Complete an I-9

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  • Staff: After accepting an offer of employment you will receive information via email on how to complete your new employee onboarding tasks online. This provides basic personal information that will initiate an email from Sterling Talent Solutions, the University’s I-9 and background check vendor, with instructions for completing section 1 of your I-9.  You must complete section 1 of federal form I-9 online prior to your first day of employment.
  • Students: Please complete the online web form by clicking here. Once the form is submitted, you will receive a link from our vendor, Sterling Talent Solutions, to complete section 1 online. If you do not receive the link within 2 business days, please contact i9@vanderbilt.edu. You must complete section 1 of federal form I-9 online prior to your first day of employment.  
  • Faculty/Post-Doctoral Fellow: The I-9 process will be initiated by Human Resources at the same time as your pre-employment background check through our vendor, Sterling Talent Solutions, and you will receive instructions from them via email. You must complete section 1 of federal form I-9 online prior to your first day of employment.

If you do not receive the email, or if you have difficulty accessing the link, please email i9@vanderbilt.edu.
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Gather documentation that establishes your identity and employment authorization. See a list of acceptable documents.
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Take your original, unexpired documents to the Human Resources office on or before your first day of employment.  You can complete your I-9 any time before your start date, as long as you have accepted an offer of employment.

Human Resources
110 21st Avenue S
Nashville, TN 37203
Baker Building, 10th Floor

Monday thru Friday 8 a.m. to 5 p.m.

If you are working remotely or will not be able to complete your I-9 by your first day of employment, please contact i9@vanderbilt.edu. 

 

If you work remotely or will not be able to complete the I-9 within three days of your date of hire, please contact i9@vanderbilt.edu.

 

Contact

Email: i9@vanderbilt.edu

Phone: 615-936-6381