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Timesheet Overview

This section covers the requirements for completion and retention of timesheets.


Timesheets are a record of time worked by an hourly-paid employee. They must be completed correctly and verified by the employee's supervisor in order to ensure accurate paychecks. This section contains information on record keeping requirements, timesheet completion, review and authorization, timesheet processing and overtime calculation.

Timekeeping Requirements

Wage and Hour provisions of the Fair Labor Standards Act (FLSA) require employers to maintain specific records on each hourly-paid (non-exempt) employee, including the worker's:

  • Occupation, and the day and time the employee's work week begins.
  • Hours worked  each work day  and  work week

Individual departments, and in particular the manager reviewing each timesheet (or equivalent timekeeping document) will  ensure accurate documentation of the two items noted above.

These records must be available for inspection for up to three years from the date the work was performed. 

The Payroll Office will be responsible for the three-year record keeping requirements e-timesheet records  .

For some timesheet FAQs, please click here.