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People Experience

Logistics, Equipment, Timekeeping and Technology

Remote & Hybrid Attestation

For employees that will be working either remotely or with a hybrid schedule, it is important for them to review the remote and hybrid policy and attest to the requirements of this policy.  The attestation is available in Oracle as a Learn Module.  As the leader you will need to assign the module to the employee.  Instructions on how to assign modules in Oracle can be found at this link.  If you have any questions please contact your Engagement Consultant.

Leader Overview

Leader overview table

A detailed check list is available to guide leaders through the various steps and actions needed.

Timekeeping

Proper time reporting and payroll accuracy are critical for all employees. Managing timesheet accuracy for remote workers can be more challenging than for those that work entirely on campus. Click  here for information about timesheet management/approval and for important information about states with unique timekeeping/overtime requirements.

Technology Requirements

  • Internet: Internet connectivity is the responsibility of staff members working off-campus. Bandwidth requirements may vary depending on job function and assignment.
  • Standard IT Services: IT Services are the responsibility of the university. These services include central management of the laptop or other computer workstation, patching, anti-malware, firewall, and host-based security features. Services that require in-person assistance from IT Service Delivery must take place on campus.
  • Data security: Staff members are responsible for maintaining the security of data while working off-campus. Types of data include, but are not limited to, confidential university information, employee personal information, or student information. Staff members should protect such data through appropriate physical and electronic methods, such as the use of locked file cabinets/desks, use of password-protection, and other measures appropriate for the job duties and workspace.

Additional information on working remotely can be found on the VUIT website.

Commuter and Parking Options

Did you know?

  • Vanderbilt provides the MoveVU Commute Hub, which includes an app and website that provides commute information in one place. The Hub allows our community members to understand their commute options, log their daily commute in the Commute Calendar feature, connect with others interested in carpooling or vanpooling, and see their impact when choosing sustainable commutes. The MoveVU Commute Hub is also the essential component of our daily parking program to earn incentives and check parking availability.
  • All full-time and part-time Vanderbilt faculty, staff, postdocs and students can use their Vanderbilt University ID card to ride any WeGo Public Transit bus or train in the region for free through the EasyRide program. These can be for any trips, not just your commute to campus.
  • There are a range of parking options offered to meet different schedules and commute needs. The amount parkers pay helps Vanderbilt maintain its parking lots and garages, funds transportation programs and ensures everyone follows regulations.
  • Carpooling is a great way to share on gas costs, avoid wear and tear on personal vehicles, save money on parking, and spend more time connecting with fellow Vanderbilt community members.
  • Approximately 26% of Vanderbilt commuters live within a 1-mile radius of campus, roughly a 20-minute walk. There are many health and wellness benefits to walking.

You have likely thought about your team members’ ability to get to campus. Housing (rent or mortgage) and transportation (commute to work, school, and errands) are the two biggest monthly costs for most households, and good transportation options can greatly improve one’s quality of life and ability to focus on work or education. Vanderbilt is constructing new infrastructure, creating programs, and updating workplace policies to encourage a conversation about commuting with supervisors and Vanderbilt transportation experts, so there is less of a need to drive your vehicle each day. These activities are rooted in MoveVU, Vanderbilt’s strategic transportation and mobility plan. Diversifying our transportation options, reducing drive alone rates to campus, prioritizing walking and biking, and improving accessibility are central tenets of MoveVU. Each Vanderbilt community member has a daily decision on how to commute to campus, and by carpooling, vanpooling, taking transit, walking, or biking for some of our trips just one day per week, we can collectively move Vanderbilt towards its sustainability goals.

Visit MoveVU’s website at www.vanderbilt.edu/movevu and click on the tabs to learn more about transportation and parking options.

Transportation experts in Vanderbilt’s Transportation & Mobility Office can also assist with questions your team may have about their commutes and can help think about options that might suit their needs today or in the future when they have life changes such as moving to a new home or kids graduating from school. E-mail them at MoveVU@vanderbilt.edu.