Skip to main content

Vanderbilt Staff Mentorship Program

The Vanderbilt Staff Mentorship Program (VSMP) fosters professional and career growth for employees, sparks connections and offers access to potential mentors, creates chances for mentoring relationships to grow organically and fosters an ongoing mentorship culture throughout the university. ​    

VSMP is designed to spark organic mentoring relationships with a focus on connecting mentors and mentees. Each mentee will have the opportunity to meet with up to two different mentors. The expectation is that these are one-time mentoring conversations, providing opportunities to discuss career and professional growth one on one or in a small group. Longer-term mentoring relationships may evolve but are not guaranteed. The continuation of the relationship will be determined by the mentee and mentor.    

Important Information for Summer 2024  

Applications  

  • Applications are OPEN and are due on May 13  at 11:59 PM.   
  • You may apply as both a mentor and mentee. To do so, you must fill out both applications.   

Information Session  

  • To be eligible to participate as a mentee you are REQUIRED to attend a VSMP Information Session . Mentors are STRONGLY ENCOURAGED to attend. There are 3 options available for attendance:   
    • Thursday, April 11  from 10:30-11:30am (Virtual)   
    • Tuesday, April 16  from 2:30-3:30pm (In-person)    
    • Recorded information session (available on April 16 th; must be watched in full by May 12  at 5:00pm.) 
  • Visit here to sign up for your preferred offering.   

Mentoring Sessions  

  • The Mentoring Period will take place from June 10 - August 1.  
  • Mentoring sessions have been extended to 45 minutes.   
  • Timing of appointments may shift at the discretion of mentors and mentees.   
  • Each mentee will have the opportunity to meet with 2 mentors.   
  • Each mentor is asked to offer 3 45-minute blocks of time for mentoring sessions.   
  • The Mentor Directory will be open for review from May 28-29  
  • REMINDER: Signups are on a first come, first served basis and mentees will be able to sign up for sessions from May 30 - June 10 . If you are not signed up by EOD June 10 for appointments, you will be removed from the program and mentors will be invited to remove session holds from their calendar.  

Full VSMP Timeline:   

VSMP Applications are OPEN and due on May 13  at 11:59 PM.   

VSMP Information Sessions -   April 11 , April 16 , recorded option – See above to register.   

VSMP Mentor Directory Preview - May 27 - May 28

VSMP Sign Ups Launch on SignUpGenius - May 30  

VSMP Mentoring Period - June 10 - August 1

Looking for more information? 

Testimonials 

For Mentors  

Mentor Journey

  1. Attend OPTIONAL information session.  
  2. Apply to serve as a mentor!   
  3. Hold mentoring timeslots on your calendar.   
  4. Review introductory material sent by mentees.   
  5. Meet with mentees.   
  6. Complete VSMP evaluation.   
  7. Continue the relationship as designed by you and your mentee.   

Expectations  

  • Designate and hold at least three separate 45-minute mentoring sessions during the mentoring period​  
  • Exhibit reflective listening, empathy and advocacy and share insights from your experiences​  

Eligibility  

To be eligible to serve as a mentor, you must:  

  • Meet one or more of the following criteria:
    • be knowledgeable in your field or area
    • have a willingness to share about your experience at Vanderbilt and/or in your field
    • have experience at Vanderbilt University or in your field, or
    • have unique experiences and skills;  
  • Be willing to devote at 3 hours to mentoring during the mentoring period
  • Be passionate about supporting the professional development of staff members, and  
  • Be in good standing with the university  

The application form will ask for:  

  • Name, role, department  
  • Short biography  
  • Headshot
  • Any specific topics you feel especially qualified to mentor about, topics you are interested in discussing
  • Three 45-minute blocks of time for mentoring sessions
  • Preference for virtual or in person sessions 

Next Steps  

We invite you to:  

  • Register for an OPTIONAL Information Session .  
  • Apply to serve as a mentor .  
  • Hold at least three 45- minute time slots on your calendar during the mentoring period.  
  • Share information about this mentoring opportunity with your colleagues to help us recruit more mentors .  

For Mentees  

Mentee Journey

  1. Attend REQUIRED information session.   
  2. Apply to be a mentee.   
  3. Complete Skillsoft Mentoring Module.   
  4. Sign up for two 45-minute mentoring slots.  
  5. Immediately send calendar invitation to mentors after signing up for a session in SignUpGenius.  
  6. Send a bio and discussion topics to mentors at least a week prior to your appointment.   
  7. Meet with mentors.  
  8. Complete VSMP evaluation.   
  9. Continue the relationship as designed by you and your mentor  

Expectations  

  • Attend *required* VSMP information session
  • Completion of Skillsoft module: Finding and Nurturing Mentor Relationships 
  • Sign up for no more than two 45-minute time slots (one per mentor). The goal is for each mentee to meet with at least two mentors. ​  
  • Send each mentor a meeting invitation immediately after signing up on SignUpGenius .    
  • At least a week prior to your appointment send your mentor a s hort biography and three questions/topics for discussion .  
  • B e prepared to discuss goals and career plans and appreciate alternative viewpoints and advice  

Eligibility  

  • Be a staff member at Vanderbilt University.   
  • A ttend /view an information session .  
  • Submit your application by the deadline.   
  • You must sign up for mentor appointments during the designated sign-up period. If you are not signed up by the deadline, you will be removed from the program    

The application form will ask for:  

  • Name, title, and department​.  
  • Potential topics of interest or discussion   
  • What you hope to gain from the program   
  • Recommended staff members to serve as mentors.   

Next Steps  

We invite you to:  

  • Register for a REQUIRED information session .  
  • Complete Finding and Nurturing Mentor Relationships in Oracle
  • Apply to be mentored – Mentee applications are OPEN!   
  • Start drafting a short biography and topics/questions you would like to discuss with potential mentors  
  • Review t he Mentor Directory when it opens.   
  • Sign up for mentor sessions during the sign-up period.   
  • Suggest participation in this program to your colleagues!   

 

FAQs  

Can I serve as a mentor and a mentee?  

Yes, we intentionally designed the Staff Mentoring Program so that an employee can serve as both a mentor and as a mentee. Here’s how to move forward:  

  • Complete and submit the mentor application, indicating dates and times that you are available to serve as a mentor and block those times off on your calendar  
  • Complete the mentee application; when you receive the link to SignUpGenius, look for times other than the ones you indicated you are available to serve as a mentor  

I missed the application deadline. Can I still apply to serve as a mentor or to be a mentee?

W e are unable to accept applications past the deadline . Please still email us at staffmentoring@vanderbilt.edu and if there are any changes, we will notify you . We hope you plan to participate in the next VSMP cycle.   

I’m a postdoctoral scholar. Am I eligible to participate in VSMP?  

VSMP is currently open to full-time staff of Vanderbilt University who have been employed for a minimum of 12 months. However, this does not include postdoctoral scholars. If you are a postdoctoral scholar, we invite you to contact the Office of Postdoctoral Affairs  

I'm a student worker or graduate assistant. Am I eligible to participate in VSMP?

VSMP is currently open to full-time staff of Vanderbilt University who have been employed for a minimum of 12 months. Students and graduate assistants are not eligible to participate in VSMP. If you are a student or graduate assistant, we invite you to pursue mentoring opportunities through Student Affairs  

I work in Vanderbilt Temporary Services. Am I eligible to participate in VSMP?  

VSMP is currently open to full-time staff of Vanderbilt University .  

I work at Vanderbilt University Medical Center. Am I eligible to participate?  

VSMP is currently open to full-time staff of Vanderbilt University .  

Are remote and hybrid employees eligible to participate in VSMP?  

Yes, we would love to have participants who represent all work arrangements at Vanderbilt. Please let us know if we can answer any questions as you consider participating in the program.  

What if my availability changes after I sign up for a time slot as a mentor or as a mentee?  

If your availability changes, we ask that you:  

  • If this is before the mentor sign up period, please let us know at staffmentoring@vanderbilt.edu  
  • If this is after you have communicated with a mentor, please c ontact your mentor/mentee to inform them of the change and to discuss the potential to reschedule    
  • Contact  staffmentoring@vanderbilt.edu  so that we may open the time slot to another interested mentee    
Will there be an opportunity to schedule later this semester?  

During the application process, mentors indicate the dates and times they are available for the VSMP mentoring sessions during the official mentoring period . The official mentoring period is June 10 - August  1 ., H owever, scheduling is at the discretion of the mentee and mentor.    

Are you going to host this opportunity in the spring?    

Yes. Be on the lookout for information about future opportunities.   

What is the background of this program? How was it created?  

VU offers mentoring opportunities for faculty and students, however, w e lack a centralized mentorship program for staff members.  We have a desire to move the Vanderbilt University employee experience from a place of silos to a culture of radical collaboration. Radical collaboration should  include the career development and advancement of our employees.   

  • USAC -  suggested a “centrally coordinated set of comprehensive staff mentorship programs,” to include a ...peer mentoring program [Source: USAC Staff Life Committee Professional Development and Staff Engagement, Statement of Support and Recommendations, dated October 30, 2020]  
  • Staff WAVE Council -  suggested a “formalized staff mentoring program to pair early and mid-career professionals with University staff in higher-level leadership roles to help promote career growth and build diverse networks across campus,” as well as mentoring opportunities specifically for women. [Source: Report of the Staff Women’s Advancement and Equity Council, dated December 14, 2020]

Mentoring programs have many benefits to the mentor, mentee, and organization  including increased employee engagement and retention, positive contributions to diversity & inclusion efforts, aids in personal and professional development, improve workplace culture, career growth and succession planning, and more collaboration and teamwork.   

If we decide to continue the mentor/mentee relationship, what should we do?

VSMP is the spark, and any ongoing relationship is completely up to you. We encourage you to have a candid conversation and discuss what that ongoing relationship might look like. As Candice Storey Lee, vice chancellor for athletics and university affairs and athletic director, shared at the launch event, cultivating authentic relationships is important – and you never know what you can learn from each other. Maintaining rapport, understanding what your mentor/mentee does and how they navigate Vanderbilt, can be valuable.

For mentees  

How do I sign up for mentoring sessions?  

You will be notified about the opening of the Mentor Directory for your review. You have 48-hours to review mentors prior to sign-ups .   You will receive a link by email to SignUpGenius . Here’s a  short step-by-step guide  on how to sign up for mentoring spots.     

What if I don’t know who I’d like to be my mentor?  

We invite you to browse mentor bios, which will be available after the mentor application period.   

Here are resources on what to look for in a mentor:  

What if I want to meet with a mentor without any available time slots? What if I can’t find a time that works with my calendar?   

All available times are posted in SignUpGenius . If you are looking at times for Krystal Clark, for example, but other mentees have already signed up for those times, we invite you to browse the mentor bios to find another mentor you are interested in meeting.   We also encourage you to reach out to the mentor, express interest, and ask them if they have any additional availability.   

What if I want to continue to meet with my mentor?    What happens after my mentoring meeting? What is the continuity plan?

VSMP offers the opportunity to spark connections, as the most successful mentoring relationships start organically. The expectation is that this is a one-time mentoring conversation, which will provide you face time with a mentor who may provide insights on career and professional growth. Longer term mentoring relationships may evolve but are not guaranteed or expected. If your mentoring session went well and you are interested in continuing the relationship, we encourage you to discuss potential future meetings with your mentor.  

Please note that the expectation for VSMP is that this is a one-time mentoring session – anything past that is up to you and your mentor.    

What if I want to talk to someone about my mentoring experience?  

We invite you to email staffmentoring@vanderbilt.edu to connect with the VSMP committee to share your experience and/or discuss any questions or concerns.   

For mentors

What if I haven’t mentored anyone before? Is this open to first-time mentors?  

Yes, we invite mentor applications from employees who have not served in a mentor capacity in the past. We invite you to explore our mentoring resources. We want you to feel confident in what you’re bringing to a mentoring relationship, and we believe that employees across the university will find value in your experiences and insights.  

We are looking for employees who are knowledgeable in their field or area,  have a willingness to share about their experience at Vanderbilt and/or in field, have experience at Vanderbilt University or in their field, or h ave unique experiences and skills.    

Are you early in your career? We encourage employees at all levels to consider serving as a mentor! Have you heard of reverse mentoring? In reverse mentoring, early career employees can contribute their unique talents and insights while simultaneously learning from a professional with a longer career. For example, you may share your experiences utilizing search engine optimization strategies for clients at a marketing firm (in your previous role) with a fellow employee who can share their insights from their 15+ year career in higher education.    

How do I figure out what I bring to the table as a mentor? Am I ready to be a mentor?

As Candice Storey Lee, vice chancellor for athletics and university affairs and athletic director, shared at the launch event, start with your story. What has your experience been like at Vanderbilt, and what has your career path looked like overall? The HR ELE team (ele@vanderbilt.edu) is available if you would like to connect to talk through how your experiences and skills could be valuable for mentees.  

What if I want to talk with someone about my mentoring experience?

We invite you to email staffmentoring@vanderbilt.edu to connect with the VSMP committee to share your experience and/or discuss any questions or concerns.