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New Hire Orientation

Dear New Hire,

As we are practicing social distancing, New Hire Orientation has moved to an online format using Zoom.  Please do not come to campus.  The online orientation program is scheduled on Mondays from 8:30 am to 3:00 pm CST, with a one hour break commencing at 12:00 noon CST.  To join the online program, please look for an email from your facilitator with instructions and Zoom meeting details. If you are unable to attend the online session, please email  for alternative arrangements.

Thank you for your understanding and patience at this time.


New Hire Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Hire Orientation teaches everything you need to know as you begin your Vanderbilt career.

New University staff will attend New Hire Orientation as soon as possible after beginning work at Vanderbilt, preferably on the first Monday of employment.

Your department will work with HR to register you for the orientation and will let you know your scheduled date. If you have not received orientation information before your first day of work, contact Human Resources

Before Orientation

  • Review Vanderbilt benefits information before your first day of work/orientation. Click here to see details on benefits for which you may qualify.

Where and When to Go/Parking

Orientation time and location

Orientation is held every Monday, 8:00 a.m. - 3:00 p.m., in the 10th floor training room of the Baker Building, located at  110 21st Ave. S. (directly behind Qdoba Mexican Grill on West End Ave.)  Registration opens at 7:30 a.m. and the program starts promptly at 8:00a.m. If you are going to be late, please contact your supervisor to reschedule.


Parking for orientation is on the roof of the Terrace Place Garage, located next to the Baker Building, on Terrace Place.  Do not pay to park. You do not need to pay for parking during orientation, as long as you park on the ROOF level of the garage. If you park on any other level, you will get a parking ticket.

Driving directions 

The Baker Building is located on 21st Ave. However, parking for orientation is accessed from Terrace Place. The easiest way to access Terrace Place from 21st Ave. S. is by is by turning onto 21st. Ave. S. from West End Ave., then turning left onto Terrace Place. Note: 21st Ave. S. is one way.


Parking for orientation is on the roof of the Terrace Place Garage, located next to the Baker Building. From Terrace Place, turn left into the Terrace Place Garage (map below) and drive up seven (7) levels until you reach the roof.  Do not park in the Baker Building (see image below). 

Garage entrance


Terrace Place Garage roof - please park here


After parking, take the  elevator or staircase to street level, turn right and walk until you arrive at the back door of the Baker Building (picture below). For your safety, do not enter through the Baker Building Garage.

Back door of Baker Building (next to Reno's Hair Salon) 


Once you are inside the Baker Building, take the elevator to the 10th floor and enter at reception.

Directions to the Baker Building if you are walking or taking the bus

The front door of the Baker Building sits on 21st Ave. S. around the corner from Qdoba Mexican Grill. Once you enter the building through this door (picture below), take the elevator to the 10th floor and enter at reception.

Front door of Baker Building



 What to Expect

Employees who attend this orientation will learn the following:

  • Vanderbilt's history and mission
  • Reasons why Vanderbilt is a great place to work
  • How to become a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career
  • Benefits overview

 What to Bring

  • Identification for I-9 employment eligibility verification if not already completed (see /i9/)
  • Voided check or deposit slip showing bank account number/s & routing number/s for Direct Deposit Authorization

 What to Wear

Business casual attire or work clothes are recommended. Orientation is paid work time, so dress as you would for a day at work. Check with your supervisor for any other instructions.